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How To Reverse Engineer Consistent Sales Pipeline
Episode • Bonus Episode • 28th August 2026 • Repeatable Revenue: An MSP Growth Podcast • MSP Sales & Growth | Ray J. Green
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A full pipeline feels like good news—until you realize you have no idea why it happened. Ray uses a conversation with an MSP seller to make the case that sales should be treated as a system: when the output changes, something upstream changed with it.

What You’ll Learn in This Episode

  • Why a good quarter you can't explain is the same management problem as a bad quarter you blame on the market.
  • How to think about sales as inputs, process, output, and feedback.
  • Why changes in pipeline should trigger investigation rather than celebration alone.
  • How marketing and outbound sales function as R&D when they're measured over time.
  • Why tracking what drives results gives sales leaders more control over future performance.
  • How to move from explaining quarters after the fact to understanding what is driving them.

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Welcome to The Ray J. Green Show, your destination for tips on sales, strategy, and self-mastery from an operator, not a guru.

About Ray:

→ Former Managing Director of National Small & Midsize Business at the U.S. Chamber of Commerce, where he doubled revenue per sale in fundraising, led the first increase in SMB membership, co-built a national Mid-Market sales channel, and more.

→ Former CEO operator for several investor groups where he led turnarounds of recently acquired small businesses.

→ Current founder of MSP Sales Partners, where we currently help IT companies scale sales: www.MSPSalesPartners.com

→ Current Sales & Sales Management Expert in Residence at the world’s largest IT business mastermind.

→ Current Managing Partner of Repeatable Revenue Ventures, where we scale B2B companies we have equity in: www.RayJGreen.com

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YouTube | LinkedIn | Facebook | Twitter | Instagram

Transcripts

an MSP seller told me last Tuesday

that his pipeline was the fullest that

00:00:03.919 --> 00:00:08.720

it had ever been. Um, somebody that

we're coaching and I asked him, I said,

00:00:06.960 --> 00:00:13.759

"That's phenomenal. Excellent. What's

driving it?" He said, "I don't know. I

00:00:11.280 --> 00:00:17.920

don't think anything's changed." And I

said, "All right, something has changed

00:00:15.920 --> 00:00:23.119

somewhere. This is an MSP seller. We're

coaching them. I'm He's really stoked.

00:00:20.160 --> 00:00:27.439

He's looking at Q3, Q4 numbers, and

they're looking better than they they

00:00:25.359 --> 00:00:30.960

have in in a while, which is which is

great news. Like sales is just one big

00:00:29.279 --> 00:00:33.840

system. You've got inputs. They go

through a process. You get an output.

00:00:32.399 --> 00:00:38.399

There's a feedback loop. That's what a

system is. If the output changed, then

00:00:36.239 --> 00:00:42.239

something in the input or the process

changed. Maybe marketing did something

00:00:40.239 --> 00:00:47.520

different. Maybe the positioning

changed. Maybe SEO hit, GEO hit, maybe

00:00:45.680 --> 00:00:50.800

the founder went on a podcast a few

months ago. Do we actually know where

00:00:49.360 --> 00:00:54.399

those leads are coming from? And he

didn't. And I said, "Pause, man. Like,

00:00:52.640 --> 00:00:59.359

let's celebrate. Like, high five.

Absolutely kickass. I'm glad we've got

00:00:56.719 --> 00:01:03.520

pipeline. Now, let's reverse engineer to

the source of it and figure out what the

00:01:00.879 --> 00:01:08.320

hell caused it so that we can repeat it,

right? Or or at least start to see which

00:01:06.400 --> 00:01:13.360

trends are real, which trends aren't.

That step right there is is the one that

00:01:10.479 --> 00:01:17.920

I see skipped in sales over and over and

over again. And and it's it's why we get

00:01:15.600 --> 00:01:21.920

these waves. Same company, same sellers,

same market for years, and they're

00:01:20.400 --> 00:01:26.320

sitting there waiting on conditions to

change. Like, man, I don't know. Like,

00:01:24.240 --> 00:01:29.840

we used to get inbound, now we don't.

And then a good quarter comes,

00:01:27.759 --> 00:01:35.360

everybody's fired up, and it's followed

by a bad quarter, and everybody's in the

00:01:32.240 --> 00:01:39.439

dumps, and nobody's asking how to get

how do we get control of this? And and

00:01:37.840 --> 00:01:42.799

look, like, man, I'll take windfalls all

day long. Like sometimes you just get a

00:01:40.960 --> 00:01:46.640

windfall. And and you should absolutely

take it, but you want it to be

00:01:44.799 --> 00:01:51.200

repeatable. like better than repeatable.

You want it to be like a steady climb up

00:01:48.720 --> 00:01:55.360

and and to the right. Which means you've

got to know what the knobs and the dials

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are in the system that are creating the

outputs that you're getting. What's

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creating those opportunities? What's

creating the right opportunities? What's

00:01:59.920 --> 00:02:05.280

moving them through the pipeline? What's

making them turn into closed deals?

00:02:03.040 --> 00:02:09.520

What's turning them into good customers?

And understanding that at the root is

00:02:07.680 --> 00:02:12.720

like the cheapest thing that you can do

to to make sure that a couple years from

00:02:11.599 --> 00:02:15.680

now you're not sitting around like

twiddling your thumb going, "Man, I

00:02:14.080 --> 00:02:21.040

really hope really hope we get some more

leads this time. It used to be like the

00:02:17.200 --> 00:02:23.599

good old days and like and complaining,

you know, about the economy or

00:02:22.480 --> 00:02:25.760

complaining about the market or

complaining about competitors or

00:02:24.800 --> 00:02:29.440

complaining about how everything's

changing with AI or whatever the hell it

00:02:27.520 --> 00:02:32.640

is like blaming some externality. I want

to get control of And the data is

00:02:30.959 --> 00:02:37.040

usually right there. Like your marketing

and your sales, especially outbound

00:02:34.800 --> 00:02:41.280

stuff. It's all R&D. It's like it is

research and development. If you if you

00:02:38.959 --> 00:02:45.440

make the effort to understand what's

driving results and what isn't and you

00:02:43.840 --> 00:02:49.440

watch it over time and you measure it,

you start to learn how to control it.

00:02:46.959 --> 00:02:53.280

And something that feels like it used to

be passive is back into your hands. And

00:02:52.080 --> 00:02:56.800

then you're the one driving your

pipeline. And you're the one driving

00:02:54.879 --> 00:03:01.360

your forecast. You can dial it up. You

can dial it down. I don't know why I

00:02:58.720 --> 00:03:05.360

would ever dial it down. Well, different

story. Maybe it's in your control

00:03:03.200 --> 00:03:08.640

because now you know which numbers are

are the leading indicators. What are the

00:03:07.120 --> 00:03:13.200

the things that are going to drive the

outputs that we want. So, learn from the

00:03:11.280 --> 00:03:17.519

success as much as you learn from the

failure. Run it both directions. By the

00:03:15.440 --> 00:03:21.280

way, like the same the same exercise on

every deal that doesn't close at the end

00:03:19.440 --> 00:03:26.159

of the at the end of the pipeline. Where

did it go sideways? Like what what do we

00:03:23.599 --> 00:03:29.760

tweak? How do we how do we trace it back

to something in Discovery or elsewhere

00:03:27.920 --> 00:03:34.480

to change it? Because the more of that

that you do, the more control that

00:03:31.760 --> 00:03:37.920

you've got. And and once you've got the

control, you can actually, like I said,

00:03:36.480 --> 00:03:43.959

you can turn the dials and you can turn

the knobs and that is how you scale.

00:03:40.400 --> 00:03:43.959

Hope it helps. Adios.

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