Most solo founders want to use AI to save time — but have no idea where to start. In this episode, Mike breaks down his 5P Framework: a step-by-step documentation system that helps you build an AI backlog so you can hand off the right tasks to AI and automation with confidence.

Here's what we cover:

→ Why listing tasks randomly won't build a scalable AI system

→ The 5Ps: Persona, Profile, Process, Procedure, Performance

→ How to map your business on one page using the Profile method → Breaking processes down into procedures that AI can actually act on

→ The Time Flux Method — a calendar audit that reveals hidden automation wins

→ A real example: automating podcast prep to save 10–15 minutes a week (that stacks up fast)

This isn't about chasing the latest AI tools.

It's about building the foundation that makes every AI tool work better for your business — and getting your hours back so you can live on your terms.

🔗 Resources & Wolf Pack program: lonewolfunleashed.com

Today we're walking through my hierarchy of documentation that's going to help you implement AI in an effective way

that's going to deliver results for your business.

Good day. My name's Mike from Lone Wolf Unleashed, and if you're a solo founder,

you know that the hats that you wear are very numerous. You wear many, many hats, and you are very, very busy.

The goal that I'm going to walk you through today with this framework is to show you how to get started

with understanding the things that go into making you faster, so that we can start to hand off to AI and automation

to be able to free up your time to do that. So here we go.

I have a framework. It's called the five P framework.

It covers off on persona, profile, process, procedure, and performance.

It is a hierarchy of a framework in that you start at the top and you work your way through to the bottom.

And throughout that time you start to get an idea about the purpose, about why you operate in the business,

how you operate in the business, the things that need to get done, and the things you need to track to make sure you are performing well.

I've had a lot of business owners recently start to say, "I don't actually know how to get started with AI.

I don't know what I should be giving it to do. I don't know what it can do."

And the biggest piece of advice that I can give is to start to list down the things that you do.

This is not actually any different to how you would start to make your first hire.

We think about it in very much the same ways — you are very busy, you've got a lot of things to do.

You want to start giving other people things to do. What is it that you do?

The easiest thing is to list out a whole bunch of tasks that you do every day,

and then figure out which one you want to document and delegate first.

That is an effective way, but it's not a systemised way, and it's not a sustainable way.

If you want to build an ecosystem that is scalable over time, this is what the five P framework helps you do.

I'm going to give you a quick tour through the components, but I'll spend most of the time on process and procedure.

P number one is persona. Who are you and what are your goals?

This is not necessarily business focused. It's just — why did you start your business?

What do you want to get out of it? What do you want to achieve? What are your goals? What are your aspirations?

What are the moments that you want to be having more of? Not just the big stuff, but the little stuff.

We live our life in a series of moments. What do you like? What don't you like?

We need to include those things. This is going to start acting as a filter for what you get AI or other people to do.

So that's number one. Number two is profile. This is building up a profile of your business.

You should be able to do this on one page. Think of it as two long vertical boxes on either side of a large square.

The left one is supplier — who you're dealing with to get things from so you can operate your business.

The right-hand side is customer. It's where you are sending value to — your client and customer base.

In the middle is your business, and in there you're going to start listing out at a high level the types of things that you do

to deliver value to your customer. You can use relatively high-level language here.

Manage sales. Manage marketing. Manage human resources. All those types of things — really high-level process language.

Verb noun, because you are doing something.

Underneath that, we're going to start identifying those different processes and we're going to list out the tasks in more detail.

So let's say you want to start with your marketing processes. My marketing processes include podcast recording, editing, publishing,

newsletter writing, post writing, publishing to YouTube — all those types of things.

Those things can be put into an end-to-end process. They are discrete tasks that need to be done

and they deliver a certain outcome, which hopefully is more leads.

And that is the same for you. So you start to list those out in order.

We're going to go from left to right and put in boxes what those activities are. Verb noun — you are doing something.

Write social post. Record podcast episode. You draw it on a process map in the order that you do things.

Now, at the moment, if you're a solo founder — it is all you. It is all you. That's what's happening.

Assign all those things to you. You'll also want to list out other stakeholders that you deal with in those processes.

I covered this off in a recent episode where I talk about the handoff problem — being able to understand how you interact with different people.

It doesn't have to just be internal to your business. It can be your customers and suppliers as well,

because we want to minimise those delays as we build things out. Then you can list out the documents and systems that you use along the way.

This helps build up a repository of the different types of templates that you can start to make.

Then underneath that is procedure. Procedure is how things are done.

Each one of those tasks becomes a procedure. How do I record a podcast episode?

I prepare, I review my list, I get the content ready. I sit down, I open up the script, I set up my camera,

click record, take my millennial pause and a big deep breath, and then I start to talk.

Those are the types of things that would be on a procedure for recording my podcast episode. That is a procedure.

It takes you through all the step-by-step things to produce that outcome — in this case, the podcast episode draft,

which then goes off to my producer who does things to it, which makes you end up with what you're listening to right now.

That's a different task in his ecosystem. It's in here that we start to identify

the different things that AI can start to help us with. Let me give you an example.

I have my list of episodes that I'm going to be recording each week of the year — already planned.

It is sitting in Asana in a content calendar project and a podcast episodes project, just so we can have that visibility.

An AI agent might be used to get the next open podcast episode task, take the title and subtitle that's in there,

and then take some of my other knowledge — information from my five P framework and from my AI work that I've been doing with people —

and construct out a bullet point list of the things to talk about.

That's a very, very simple example of what I can start to do. We can already see that there are things here that can be automated.

They don't have to take all this manual effort anymore. It might mean that I save 10 or 15 minutes a week

instead of having to do that myself. I can get the output and take less time to review and then record.

It'll streamline my review process and the recording task. That means I get that extra time back to do something else.

It means I can deliver faster. It means I can increase my revenue and improve my cash flow.

Now you might go, "Well, 10 minutes — that's not much per week." But you add this up across a lot of other tasks throughout other processes,

and it will stack on top of each other, and you'll start to reap those rewards in hours or days rather than minutes.

That is how you basically create the list of things to do from a process perspective.

The fifth P is performance. We're not going to touch on that today. Performance is basically: let's take what we're doing and see how we're performing.

You might be tracking revenue, cycle time of certain processes or tasks. Those things are important to track.

You might also track things important to you personally, such as time off or evenings worked — or not worked.

The other method of being able to get your list of things is what I call the Time Flux Method.

What this does is — it's basically a calendar audit. Go into your calendar and see what you did on specific days.

If you don't plan things in your calendar, I encourage you to do that for two weeks. Just plan out what you're working on

or put in your actuals about what you're working on in 15 or 30-minute blocks.

Start to understand the complexity of what those tasks mean and the types of things that go into them.

Each one of those tasks can also be documented. You can go and create a procedure on how to do each of those things.

If you do that, you will be able to find more opportunities for AI to take over and help you do those things

in a better, more consistent way than you were doing before. So there's your list.

It really is that simple. This is not rocket science. This is something you just need to dedicate a little bit of time to.

And I know you're busy. I know you're working those long, long weeks. I know you don't have any spare time.

But this is going to free up hours upon hours upon hours of your week, throughout the weeks of this year.

And I want you to be able to look back on what you've done for the year and say, "Wow — before I was working those 70-hour weeks,

and now I'm working 40. I actually have a healthy personal life and I have better balance in my life

because I'm not working as much, and I'm still reaping the rewards of what my business is providing me."

That's what I really want for you.

That's going to do it for this week. Thank you so much for your time. I really appreciate you joining me today

and learning how to build an AI backlog by looking at your different processes and tasks.

You can head over to my website, lonewolfunleashed.com, and check out the resources page there.

There are heaps of resources there. I'm building up a library for you to be able to start this journey yourself.

I also run a program called The Wolf Pack. It's a place where I help you and others walk through the framework,

and I provide more hands-on resources to build up these capabilities in your business and in your life

so that you can start to live your life on your terms. It's your time, it's your terms.

Head over there. Check that out. I'll see you next week.