In this insightful episode of the One Small Change podcast, Yvonne McCoy explores the powerful impact of small, strategic changes with guest Diane Rolston. Diane shares her journey from solo entrepreneur and overwhelmed mother to thriving business owner, all sparked by the decision to bring virtual assistants (VAs) into her workflow. She elaborates on when and how to delegate, debunks the top myths around hiring VAs, and discusses the transformative effects outsourcing can have on productivity, profits, and personal freedom. Diane offers actionable steps, practical tips, and resources to help listeners recognize when they’re VA-ready and how to maximize this game-changing support, especially for women entrepreneurs who often struggle with asking for help.
QUOTE FROM GUEST:
"You have permission to ask for help. We are not meant to be silos. Everyone has the ability to get help to scale your business, to have the financial success and the freedom you want."
CHAPTERS:
00:00 Balancing Entrepreneurship and Freedom
05:29 Business Growth Through Delegation
08:31 Streamline Tasks for Business Growth
12:55 "Delegation and Virtual Assistance Simplified"
17:17 VA Engagement Strategy: Four Clients
20:36 Virtual Assistant Backup Solutions
23:38 "Client Needs and VA Matching"
25:07 Managing Miscommunications with VAs
28:40 Maximize Productivity Through Brain Dumps
34:15 "Subscribe and Engage for Growth"
36:03 "Embrace Change, Stay Curious"
LINKS:
The Ultimate Delegation Task List: Diane is sharing her list of 229+ tasks you can delegate right now: https://keap.page/mw315/229-tasks-you-can-delegate1.html
5 Critical Problems to Avoid When Delegating: Avoid common pitfalls and set yourself (and your new VA!) up for success: https://keap.page/mw315/copy-of-5-problems-in-delegating.html
Welcome to the One Small Change podcast. I am so thrilled that
Speaker:you decided to spend some time with us today as we embark on this journey
Speaker:of exploration and transformation. I'm your host Yvonne McCoy,
Speaker:and I bring almost thirty years of entrepreneurial experience
Speaker:and a passion for discovering growth through the power of
Speaker:seemingly small change. So I wanna make sure that,
Speaker:you know, you get great value for spending time with us that's
Speaker:gonna help you in that journey of exploration and inspiration. And this
Speaker:week, we are talking to the amazing Diane Ralston,
Speaker:and she is gonna share with us some smaller unexpected,
Speaker:decision or change that sparked a transformation and
Speaker:growth in her personal or professional life. Diane,
Speaker:thank you for spending time with me today. Thanks for having
Speaker:me. Such a joy to be here. Oh, that's great. I can't wait for
Speaker:you to tell my audience what you do and
Speaker:how that that small change steered you in that direction or
Speaker:helped you to do it better. Well, I I look
Speaker:forward to sharing more. Yes. So go for it. Tell us tell
Speaker:us about yourself. Okay. Well, I, I
Speaker:started my coaching practice over fourteen years ago, you know, leaving
Speaker:corporate, coming into my own. And I came
Speaker:from a company where I had a lot of support. I was using a lot
Speaker:of my skills, which was amazing. But then going on my
Speaker:own, becoming a coach, a professional speaker, author, and
Speaker:running a women's community, I started to realize,
Speaker:wow, I had a lot of support before.
Speaker:And I was thinking like going on my own
Speaker:is amazing and doing my own thing is great, But
Speaker:I couldn't keep up with everything that had to be done. And
Speaker:so maybe you know what it's like, you know, to have to do everything on
Speaker:your own in the beginning. And I was experiencing
Speaker:that. Maybe your listeners have felt that too. And I
Speaker:also became a mother of two. So I had two children under
Speaker:three at the same time, and I was building a business.
Speaker:Yeah. So I was really overwhelmed, right, with all
Speaker:I had to do and also being a mother. And I
Speaker:wasn't making the type of money that I wanted to be making, even though I
Speaker:was doing great work, because I just couldn't keep up with the cash flow activities,
Speaker:you know, getting more leads, following up with people that I
Speaker:had met Mhmm. Finishing off programs to actually
Speaker:be able to launch them properly. And so I thought,
Speaker:okay. I'm going to
Speaker:work, work, work, work, work, work. And then I started to have the finances,
Speaker:but then I didn't have the freedom. Right. But, like, how can I
Speaker:have both? So I'm helping my life coaching clients and my
Speaker:business clients to try to have that freedom, but why did, why couldn't I have
Speaker:it? So I ended up hiring a local assistant,
Speaker:like a admin assistant sort of thing.
Speaker:And as a lot of entrepreneurs find in the beginning,
Speaker:you're putting the money into that and then you need to have the return.
Speaker:And I couldn't have enough hours with her because
Speaker:the finances needed to be even higher to maintain both of us
Speaker:in a career. Right. And then we started struggling with
Speaker:tech. Because as you know, Yvonne, like, tech just keeps changing
Speaker:all the time. You and I are using tech right now to have this amazing
Speaker:conversation. And so I thought,
Speaker:ugh, I need I need some more help. And so I
Speaker:ended up hiring and this is, like, the big the big shift for
Speaker:me. I ended up hiring someone from The Philippines. I
Speaker:first hired a coach to teach me how to do that, And then I got
Speaker:myself a virtual assistant or as people say, a VA. I
Speaker:actually hired two in the end and I had them start
Speaker:developing my systems, my processes.
Speaker:And then that's when I went, ah, I now have a big girl business
Speaker:because things, the foundation of my business were starting to
Speaker:be in place. And then that's go oh, you ask. Go
Speaker:ahead. No. I was just gonna say your story is
Speaker:so amazing, and yet it's not unique, the the
Speaker:bones of it. I think as we go through that entrepreneurial
Speaker:journey, if we're coming out of business, we discover
Speaker:that we have lots of support and suddenly now we have to wear all the
Speaker:hats. Yeah. And then you always have
Speaker:that time money thing that you're going after. It's like, you
Speaker:know, if if I have the time, I don't have the money. And if I
Speaker:have the money, I don't have the time. And, you know, in some place in
Speaker:there, your family has to fit, you know, that kind of thing. And
Speaker:so the thing that you're talking about is absolutely
Speaker:what my audience needs to hear about.
Speaker:Yeah. And, you know, as you're mentioning that, it reminded me of a couple of
Speaker:pivotal moments where I just feel like I'd,
Speaker:I'd hit a a bottom when
Speaker:one of my, so I was running a women's community called Dynamic Women, had
Speaker:eight locations, running events every month. And
Speaker:one of those members said to my daughter who was about six at the time,
Speaker:so do you wanna be an entrepreneur or business owner when you grow up? And
Speaker:I was like, I was just gonna say yes. You know what she said?
Speaker:Very strong and quick, no. And they were like,
Speaker:why not? And she's like, my mom works all the time. That's what my kids
Speaker:said. And I was like, ah,
Speaker:like, heartbroken because
Speaker:she doesn't see the flexibility that being my own boss does allow
Speaker:me, the fact that I'm able to work and live in my passions.
Speaker:She didn't see all of that. Right. Which which was really sad.
Speaker:But in hiring the two Filipino VAs,
Speaker:I was able to hit just a new level of
Speaker:almost, it was almost like jet fuel for my business,
Speaker:you know? Because then if you've read the e myth,
Speaker:if your listeners have, the idea of we come into business and we're the
Speaker:technician, but we also have to be now the
Speaker:CEO and the manager. And so that's a lot of
Speaker:roles And all we really want to do is our core
Speaker:competencies or our zone of genius, which for me was coaching
Speaker:and speaking and leading these women's events and writing books and programs.
Speaker:But there I was, you know, in Disney in the bath bathroom, on
Speaker:my computer, finishing off some stuff that I really should have
Speaker:been passing off. And so finally I had
Speaker:two people who had the tech knowledge, the
Speaker:speed, and the ability to get
Speaker:those things done. And so that's when I really took off. And that's when I
Speaker:started to have the financial freedom and then
Speaker:the time freedom. So I started to feel really
Speaker:supported, really grew my business. And
Speaker:definitely like one of the most important things I think people think about is I
Speaker:increase my profits. Right? So
Speaker:that was important. I have a lot of questions. I have a lot of
Speaker:questions. One of the things that I think
Speaker:is really important is I think women in particular
Speaker:say, I want somebody like me, which to me is the
Speaker:biggest mistake that you could make because then what you've got
Speaker:is a lot of the same stuff and you've got big
Speaker:holes of the same stuff. Right? And so
Speaker:how does having a VA smooth that out? Also
Speaker:from an economic perspective, I jokingly say if I
Speaker:when I'm doing this, I'm actually paying an MBA to do what I should be
Speaker:paying, you know, a file clerk to do or something like that. I mean, I'm
Speaker:paying major bucks to do a job that is not a
Speaker:major bucks job. Yeah. Well, that's what I found
Speaker:with hiring local was that I was paying a higher fee
Speaker:than I would if I if I went to a country like The Philippines.
Speaker:And, before anyone comes for me, I pay them very well.
Speaker:They're very happy. That's not an issue. But it's
Speaker:just the way the way the different economies work. Right? And
Speaker:so I knew that if I because I needed more hours, but I also
Speaker:needed more knowledge and more tech experience.
Speaker:And if I was gonna do that, I would need to be going up to
Speaker:75 to a hundred dollars an hour where I was like, I I
Speaker:just can't sustain that at forty hours a week.
Speaker:Right? And so it's that knowledge of
Speaker:what are the tasks that I have to do? Those high income, high
Speaker:quality,
Speaker:and so high income producing activities and then the high quality
Speaker:tasks. And then on the flip side knowing what are those
Speaker:lower and lower income producing tasks,
Speaker:but what also can someone else do for you that helps
Speaker:you move the financial needle of your business? And it could be
Speaker:clearing things off your plate so that you can do those cash flow activities,
Speaker:but it might also be that they're doing things that move things
Speaker:forward. So the fact that I can now have an idea for
Speaker:a program, create an outline for it, pass that off in just a
Speaker:Word doc to my VA or in a voice memo, and
Speaker:they create the landing page and set
Speaker:up the payment system and then sync
Speaker:that to my CRM with the welcome emails and then
Speaker:set up all the meetings on Zoom
Speaker:and then send all the reminder emails. Mhmm. And then
Speaker:I give them that the actual course outline, and then they create all my
Speaker:PowerPoints, and then I record them, and now they're editing and then putting
Speaker:up on the system. Like, the speed to which I can work
Speaker:is phenomenal. And I think that's what gets a lot of business
Speaker:owners is it can feel like it takes so long to get
Speaker:anything done. So I'm gonna I'm gonna
Speaker:ask you a couple of things. So
Speaker:this is gonna be easy for you. I'm sure. What
Speaker:so when do you know that you're VA ready? That you're ready to have
Speaker:a VA? And the reason I say that is it reminds me
Speaker:so much of when, you know, you hire somebody, you know, when your
Speaker:mother would hire somebody to clean and spend two days cleaning before
Speaker:they got there. You know, I don't have two days to clean
Speaker:so I can have somebody to clean. And, also, you know, that
Speaker:myth of kind of,
Speaker:they're not gonna be able to do it the way I do it. So let
Speaker:me just tell you a little bit about my idea about it. And I believe
Speaker:in delegation kind of in the reverse order because what you we're usually
Speaker:taught is delegate, you know, automate, and eliminate. I believe in doing
Speaker:it in reverse order, and I, you know, my sis I do
Speaker:models. I like acronyms. So it's called, productivity
Speaker:ahead. So the first thing is is awareness. What
Speaker:situation am I in? What am I doing? What's going on in my life? What
Speaker:you know, whatever. So it's like if you're in a burning fire, this is not
Speaker:a time to learn how to, you know, make a campfire kind of thing. Right?
Speaker:Then it's what can I put on hold? And those are usually ideas. What
Speaker:then what can I eliminate? Then what can I automate? And sometimes automation
Speaker:is not technical. It's just, you know, you have a system for something. And then
Speaker:what you're left with is the important things in your business that
Speaker:you need to delegate. And I think a delegation is training. You're
Speaker:actually helping to train somebody to take stuff that is money
Speaker:producing off your plate. Yeah. So the
Speaker:my quest so having said that, my question is,
Speaker:when should people start thinking about a VA? What do they need to do to
Speaker:get ready for that? Yes. So
Speaker:I have had people come to me with just a business idea.
Speaker:And if they haven't had a business already, I
Speaker:suggest that they work with a coach first to get the basics of
Speaker:business in place. What's your vision mission? What colors are you
Speaker:wanting? To show up to a VA and be like, I need a
Speaker:website, but I don't know what what I'm gonna say on it. And I don't
Speaker:know my colors and I don't have a logo on it. It's just, we're kind
Speaker:of jumping the gun a little bit. But if you've been in business before, you
Speaker:understand all of those things. And so you can jump in with a VA because
Speaker:you're gonna be like, I need to research on the colors. I need a logo.
Speaker:Maybe you're you're gonna already know. But I really suggest you work with a
Speaker:coach. So sometimes people come to me looking for a VA and they end up
Speaker:getting a VA and a coach in me in order to be
Speaker:able to make the strides they need to make
Speaker:without wasting time and still being able to maximize their VA's
Speaker:time. Also, a lot of people come to me and they'll say, Diane,
Speaker:so I'm gonna get a VA soon. I just need to get all
Speaker:my systems and processes in place. And I say, hold up. No, you
Speaker:don't. Or they'll come to me and they'll say, I just need to figure out
Speaker:what to delegate and then I'll hire one of your VAs. And just to
Speaker:kind of put put the little piece in there where I haven't said yet, I
Speaker:did end up starting a virtual assistant agency programs called VA Made
Speaker:Easy because too many people kept coming to me and saying, how did you hire
Speaker:from The Philippines? What do you delegate? How do you delegate? How do you do
Speaker:systems and processes? How do you train? How do you give feedback? How do you
Speaker:communicate? How do you track the product? All these things. And I said, don't
Speaker:worry about it. I'll help you. So a few things to
Speaker:be thinking about is if you
Speaker:have too much work, meaning too
Speaker:many things to do that are outside
Speaker:of your knowledge, you need a virtual assistant to take care of it
Speaker:for you. If you are lucky enough to have a
Speaker:lot of work coming in, but you feel like leads are slipping through your
Speaker:fingers or you're kind of dropping the ball, you need a
Speaker:virtual assistant. And so what I do is I take people
Speaker:through a lot of different activities, really simple ones
Speaker:that have really powerful results in showing them
Speaker:exactly what they can delegate. A lot of times people come to me with
Speaker:like the shiny object syndrome and they're like, it'd be really cool if I could
Speaker:have this and this and this and this, and maybe they could do this for
Speaker:me. And I say, hold up. What are
Speaker:your main goals for this year? Oh, well, I wanna
Speaker:write a book and I and I wanna update my website,
Speaker:and I wanna bring in 10 new clients. And I'm like, great. So
Speaker:let's have your VA support you in making those goals happen. Mhmm.
Speaker:And sometimes it's taking stuff off their plate that they haven't had time to do.
Speaker:Sometimes it's the back end setting everything up. But that's really the key
Speaker:piece because if
Speaker:if you think you have to wait until you can figure out all your systems
Speaker:and processes, which, by the way, I teach my VAs how to make
Speaker:your systems and processes for you, if you wait to figure out all the
Speaker:things you can delegate, like, don't reinvent the wheel. I have lists
Speaker:of tasks. I have training videos. I have checklists
Speaker:and instructions. You can just copy all of mine. Right?
Speaker:And being that I have in my own business
Speaker:coaching, public speaking, workshops, leading communities,
Speaker:events, podcast publishing, YouTube
Speaker:publishing, blogs, books. I don't say
Speaker:all of this to brag. I say all of this, like, tap into my
Speaker:IP, my intellectual property. I share it with people.
Speaker:Right? That's that's the easiest way to get ahead.
Speaker:And I think I think the other the other thing that holds us back
Speaker:is if I hire somebody, I'm now
Speaker:responsible for them. You know? This is how much money I
Speaker:have, but is that really enough? You know? Is, like, five hours a
Speaker:week enough, you know, that I can I know I can sustain that?
Speaker:How do you how do you balance that? So
Speaker:I had a a client come. She was working in a job, and she wanted
Speaker:to start her own kind of side business and move into that. And she said
Speaker:to me a few months in, when I asked her the question, what would you
Speaker:say to someone who's kind of on the fence and not sure if they're ready
Speaker:to to start with their VA? And she said, start when you're
Speaker:not ready because because the best thing
Speaker:that this did for me was it lit a fire under my butt.
Speaker:I knew I was responsible for someone. And so in those moments when
Speaker:I'm like, I'll just watch Netflix. Oh, I'll just
Speaker:scroll Facebook. She was like, I knew I couldn't. I had to do things.
Speaker:And so she was able to have better business success because it
Speaker:motivated her to have someone. Plus that
Speaker:person there was able she'd say, I'm not sure about this. And she the
Speaker:VA said, I'll research that for you. Right? So there was a lot of
Speaker:time where she was able to move forward faster and then she
Speaker:got even more inspired because she was like, woah, look at the results. Well, look
Speaker:at my website. Look at this, look at that. That she, it was
Speaker:so beneficial for her to be able to kind of start when
Speaker:she did. And you can start smaller, right? You can start
Speaker:smaller, but there's key. How small is small?
Speaker:Well, you know, with my, with my clients, we start at ten hours a week.
Speaker:Reason being VAs need steady
Speaker:work. Right. Right? And so kind of of the idea of
Speaker:generally our VAs have four clients at ten hours a week.
Speaker:This gives them steady income. So they're focused on just the
Speaker:four people. They're not looking for other work, and they're not inundated
Speaker:with twelve, twenty clients trying to get their attention.
Speaker:This way, they're also using the same project management tools, the
Speaker:same communication tools, the same way of doing things. So
Speaker:it helps them to do a better job with their clients. If you're gonna hire
Speaker:a VA for a couple hours a week, you are also
Speaker:competing for the attention of the VA with all of their other clients.
Speaker:My feeling is when you work that ten hours a week with your client with
Speaker:your VA, they get to know you. Trust me. Even if you
Speaker:only think you got three hours of work every week, there are so many other
Speaker:things. It's so it's so fun to be like, oh, maybe my VA could do
Speaker:this. Hey, can we do something like that that these people are doing over here?
Speaker:Yeah. And you're moving forward together. You get to know each
Speaker:other better. You get to grow with each other. Your
Speaker:income will increase as long as you
Speaker:are going and doing income generating activities. This does not allow you to
Speaker:go sit on your butt now, twiddle your thumbs, right? Don't organize your
Speaker:closet, go get some clients. And then you can keep them and
Speaker:maintain them. So a lot of my clients have said like, wow,
Speaker:I've gotten more done in the past six weeks than I have in the past
Speaker:six months. Or wow, just because this
Speaker:one thing was cleaned up and and started to run, I got three new
Speaker:clients this week. So those are kind of the type of results
Speaker:people can get. But I think ten hours a week. Because you
Speaker:also want to maintain and retain your VA.
Speaker:Because training someone new, people
Speaker:ghost you, it's not the type of experience you want. So some people have said
Speaker:to me, oh, Diana, I've had a terrible experience. But
Speaker:it it was maybe because you were only throwing them a couple hours of work,
Speaker:and then they got another client that was bigger. Right? And so
Speaker:there's a chance you can lose a VA. So we like to start with 10,
Speaker:and then as your business grows, if you jump to twenty, thirty, whatever it
Speaker:may be, but ten's a great place to start. My two VAs are at
Speaker:twenty hours each for my business. So the other
Speaker:thing I mean, you know, one of the questions that I think about a
Speaker:lot when I'm looking at, you know, services, it
Speaker:is I like to know that there are other
Speaker:people. You know? So, like, when when when my kids were in day care,
Speaker:I had a wonderful lady, you know, who was not, like, at a day care
Speaker:center. Mhmm. But, you know, I would show up and she goes, I'm
Speaker:sick today. Sorry. I'm like, what?
Speaker:I still have to go to work. I still have this kid. This doesn't work
Speaker:for me. And so one of the things that I like that you're saying
Speaker:is, you know, you've got you know, when you've got ten
Speaker:hours, right, you've got a fair amount, you you know, some flexibility.
Speaker:But also because you're the conduit,
Speaker:I can you know, as a client, I can come to you and say, I'm
Speaker:not sure this is working for me. Help me. Is it me? Is it the
Speaker:VA? Is it not a good match? But, you know, if that
Speaker:VA were to get sick or something should happen, I'm not
Speaker:gonna be left high and dry with somebody that doesn't know the kind of systems
Speaker:and stuff that I have. So talk about that a little bit if you would.
Speaker:Yeah. You've you've raised two really good points.
Speaker:You know, the the one side about someone your VA getting
Speaker:sick or something happening. You know, we had someone had to one of our VAs
Speaker:had to go in for emergency surgery, and she didn't see it coming.
Speaker:And all of a sudden she's not able to work for three months three weeks.
Speaker:And so what we are able to do because I have a team of virtual
Speaker:assistants Mhmm. And I know the client and I
Speaker:have we have tracked what the VA has been working on and
Speaker:where they're at in all their projects because they update everything. We
Speaker:were easily able to say, based on the goals you have right
Speaker:now, client a, here's another fit
Speaker:for you to pass the time, you know, while she's recovering.
Speaker:So you have that ability to tap into our our group of
Speaker:of VAs if, yeah, if your VA is sick or whatever it may
Speaker:be. The other thing is maybe something happens and
Speaker:you need a specialist. So we hire general virtual assistants
Speaker:because we find entrepreneurs need a wide variety of tasks.
Speaker:Social media content creation, video audio editing, graphic
Speaker:design, PowerPoint creation, and it the list goes
Speaker:like on and on and on. But the sometimes a
Speaker:specialist item comes up and one of our V's maybe has that
Speaker:experience. So one of our, one of our clients, she's
Speaker:like, I'm supposed to be on a on a summit today and I have
Speaker:a lead magnet, But for some reason,
Speaker:my my sign up page is is not working. It's broken.
Speaker:And she's like, I go on live in two hours, and I don't think my
Speaker:VA knows how to do this. So I went into my group of VAs,
Speaker:and I said what was happening in the platform, and someone said, sounds
Speaker:like there's some back end coding that needs to be done. I think I can
Speaker:do it. Went in about fifteen minutes later. It's all fixed. It's
Speaker:up and running. And so that's also the joy of
Speaker:it, is the ability to tap in to have someone else do
Speaker:something that's very specific and necessary. Or even,
Speaker:we're starting on this platform. Do you have anyone that knows that
Speaker:platform? Oh, yeah. We do. Or, we had someone
Speaker:wanting to publish a book, so I I had their VA sit with
Speaker:my VA. We first created a few, like, training videos for them,
Speaker:but they sat together so my VA could walk her
Speaker:through to make sure that everything was happening properly
Speaker:before she hit pay, publish up on Amazon.
Speaker:Right? So tapping into that is amazing. The other thing
Speaker:that, that you said that I think sounds wonderful
Speaker:is that if I were to get a VA and
Speaker:my business grows, and then I need another VA,
Speaker:they could be simpatico. They would be familiar with the
Speaker:same kinds of systems and formats and stuff. And so it would be
Speaker:a seamless way to grow as opposed to taking somebody who
Speaker:has this school of thought and works this way and trying to put somebody
Speaker:that's got this and works a different way. Yeah. So
Speaker:with a lot of our clients, when they come on board, we talk about
Speaker:where their business is going, what their needs are, because even
Speaker:something as simple as social media content creation,
Speaker:scheduling, and management is a whole system, which
Speaker:could be your ten hours. Right? So they'll talk through things with me, and I'll
Speaker:say, yeah. Sounds like ten hours is good good place for you. Or sounds like
Speaker:in a couple months, you're gonna need twenty. And so what we make sure first
Speaker:is, does that VA we're matching you with have availability to grow
Speaker:with you? Or are you maybe thinking about
Speaker:having two different VA? So we have a few that have a two different, we
Speaker:have some that have twenty or thirty hours with with one specific
Speaker:VA. You'd also brought up a point
Speaker:around kind of like I'm there, almost like a
Speaker:mediator between. And it's funny because when we started this, I
Speaker:thought, oh, I'm gonna have to really help the virtual
Speaker:assistant. Right? I'm gonna make sure that they're they're doing their
Speaker:job right and that they have the training they need. But actually,
Speaker:it was really funny because I was noticing the clients needed a lot of
Speaker:support. So why why isn't my VA doing
Speaker:this task right? And I said, do I have permission to go and look at
Speaker:your instructions? Oh, yes. Go ahead. And I'd go in and I'd go,
Speaker:I'm a native English speaker. I don't understand what you're asking.
Speaker:Or you're so high level, there's there's no
Speaker:detail in there. So being able for me to support
Speaker:the the client. And then sometimes there's miscommunication.
Speaker:So maybe the VA was supposed to be on on the call at a certain
Speaker:time, but the invite didn't go through and, you know,
Speaker:something happened. And then the the client's like, where's my VA? And the
Speaker:VA is like, I never got I never got an invite. And then I can
Speaker:be there to kind of support both sides. Because really at the end of the
Speaker:day, as an entrepreneur, you want to have a
Speaker:good employee or a good VA that works with you and be able
Speaker:to have a nice relationship that lasts a
Speaker:long time. Because it saves you a ton of money when you can just work
Speaker:with one person, have them grow with you. I have to tell you
Speaker:that delegation I I jokingly did a post that
Speaker:said, using chat GPT made me a better
Speaker:delegator because I put things in the
Speaker:chat GPT and it spits stuff out. And I'm like, why is it
Speaker:saying this? I thought I was really clear. Do you know? And I've had
Speaker:the same experience with clients where we're working on delegation.
Speaker:I know what it is that they're trying to do. They tell me and I'm
Speaker:like, I didn't get it. I mean, I know what you're telling me and I
Speaker:didn't get it. So this no wonder you're not getting the results from your
Speaker:team that that you think you should be getting. So Yeah. Yeah.
Speaker:Before we run out of time Yeah. I have two things that I wanna make
Speaker:sure that we cover. Is there anything else that you wanna tell us that
Speaker:I didn't ask you about or or didn't come out? Because I wanna make sure
Speaker:we get the best of you. Yeah. Well, I'd love to
Speaker:go through some myths that people are
Speaker:believing. Absolutely. That, and
Speaker:then I obviously, I wanna share a gift with your
Speaker:with your people. Yes. So, yeah, those are a couple
Speaker:things that that Let's do it then. Okay. So
Speaker:here are the myths that I've been seeing. There's there's just three of
Speaker:them. There are more, but here are the kind of the three main ones.
Speaker:So we, we touched on a little bit, but it's expensive to
Speaker:have a VA. So the truth is around
Speaker:this, that when you have a VA from The Philippines, you're looking at,
Speaker:you know, half of what you would pay for someone in Canada, The US or
Speaker:another country. Also, when you can delegate,
Speaker:you don't have to hire an expensive employee. You don't have to rent an
Speaker:office. You don't have to provide computers and all these
Speaker:sort of things. Really the future of business is leveraging
Speaker:the skills of virtual assistants. And then
Speaker:you don't even have to overpay by hiring someone local. So
Speaker:$30.50 an hour, maybe. And the thing is,
Speaker:well, people say, why The Philippines? And I've picked one country. I'm like, there's
Speaker:lots of countries with great people that work. But The
Speaker:Philippines is great because they're just as competent as
Speaker:someone local. They're probably more excited, more passionate,
Speaker:maybe more thankful for the money is what I found.
Speaker:And it can be, you can get more
Speaker:hours for the same amount of money. Right? So
Speaker:you can, rather than a couple hours here, you could get your, your
Speaker:ten hours. So that's the first one. It's
Speaker:expensive. And, and I ask people too
Speaker:sometimes, how expensive is it for you to not have the
Speaker:time to follow-up with your leads? What is the
Speaker:revenue that you're letting slip through your fingers because you just don't
Speaker:have the time? And I get it. Totally get it. The second
Speaker:is they'll say, I don't have enough time. I don't have enough to
Speaker:delegate. The truth is you actually have lots. And I'm gonna give I'm
Speaker:gonna give your people a few activities to do. I've mentioned a few things already,
Speaker:but if you take maybe ten minutes, put a timer on a clock,
Speaker:write all the things down that you haven't
Speaker:gotten to. Do a brain dump. Okay? So that's the first activity. You're
Speaker:gonna see opportunity for things that maybe you're not getting to because you don't know
Speaker:how to do it, you don't wanna do it, or it just takes a lot
Speaker:of time. Right? So you're gonna pass those those off.
Speaker:Also, another activity over the week, so maybe over the next week,
Speaker:write down everything that you're doing.
Speaker:Write down everything that you're doing. And then you can look at it and say,
Speaker:I can delegate that. I wanna delegate that. I have to do a few more
Speaker:things to be able to delegate that. And then the last thing is I do
Speaker:have a list of 229 tasks, and this is
Speaker:not exhaustive because I put it together about a year ago. But
Speaker:I don't wanna go higher because I think it freaks people out. But
Speaker:this is how you're gonna be able to get those ten hours a week back.
Speaker:Right? There's full systems that you can delegate. Social
Speaker:media management, content, social media content
Speaker:creation, content repurposing. Right?
Speaker:So taking a video, putting it up on YouTube, pulling
Speaker:the audio, putting it on your podcast, pulling the words in a
Speaker:transcript, making a blog, then promoting that on your
Speaker:social, then putting that into your newsletter. I've got that
Speaker:as a full system. You don't even have to write that up
Speaker:yourself. So there's so many things that you can do, and that task
Speaker:of 229, that list of
Speaker:229 tasks, I'm actually gonna share with with
Speaker:your audience, just to kind of get the balls rolling
Speaker:about what's going on. Yeah. Yeah. And the the
Speaker:last thing is people will say I'm just too busy to train a
Speaker:VA. And it you're probably busy. Yes. But you don't
Speaker:have to go through a full training. So the kind of idea of corporate, you
Speaker:go in for a couple of weeks, then you get trained, and then you're working.
Speaker:No. We're gonna train very simply by it's a one,
Speaker:two, three method that I teach all my VAs and my clients. So first,
Speaker:you're gonna have you're gonna talk through on video, just Zoom
Speaker:screen record, Loom screen record, talk through the steps
Speaker:that you do and the reasons behind it. Then share that with
Speaker:your VA and have them document the process. So all
Speaker:my VAs have been trained in how to properly document processes
Speaker:to create your SOPs, your standard operating procedures for you.
Speaker:And then they do the task. Right? So they've
Speaker:trained themselves. They've created your SOP, and now they're doing the task. And what did
Speaker:you do? Recorded a five minute video. Yeah. That's
Speaker:really the way to go. Or you can just use my systems and
Speaker:processes. Super simple. But you
Speaker:have time because you're not doing a full training. And it's always
Speaker:kind of the three to one. If you can train this one thing, they should
Speaker:be able to go and do three times the amount of work on that. Yeah.
Speaker:Yeah. That's what I call the rule of three. When you put something in
Speaker:it, how can you use it three times? Right?
Speaker:So so alright. So we could keep talking about this because this
Speaker:is this is a fantastic thing. It's something that that if
Speaker:you're growing your business, that you need to consider.
Speaker:And so, you're gonna give us a gift that
Speaker:practical steps that we can go through to to see,
Speaker:that we may be VA ready before we think and that it's an affordable
Speaker:option. And those are very practical steps, not only not
Speaker:only in that process, but also probably to make us
Speaker:realize some of the tasks that we have that we don't even realize we're
Speaker:doing, which is, you know, like, is is a big one. So that is a
Speaker:huge, huge gift.
Speaker:The other thing is because we are running out of time,
Speaker:I would love, you know, I would love us to keep at this and dig
Speaker:deeper. I have my my question, my my surprise question,
Speaker:and that was when was the last time you did something new for the first
Speaker:time? Oh, the last time I did something oh, in
Speaker:New Zealand a few weeks ago, I did zorbing.
Speaker:So you get in I know. Google it, z
Speaker:o b z o r b, zorb, zorbing in New Zealand
Speaker:in Rotorua, and you get in a really big plastic
Speaker:ball, and they put water in it, and then
Speaker:they push you down a hill. With water in it?
Speaker:So the water in it stops you from flipping head over heels
Speaker:in the ball. Okay. Kinda friction wise just
Speaker:to kinda sit in the water and, and chill as you're well, you
Speaker:don't really chill. It's pretty wild. But, yeah, sorbing
Speaker:was was the last thing I did that was brand new to me
Speaker:or sand dune boarding. There there are
Speaker:two things where I think this would have been better in my twenties than my
Speaker:forties, but but I did them and they were exciting. And I don't
Speaker:know if I'll ever do them again, though. Oh, well, I've seen people in the
Speaker:balls, but the idea that you would say upright because there's water in
Speaker:it is a lot more appealing to me. But that is fascinating. I'm always
Speaker:surprised with what people say because, you know, amazing things
Speaker:come out. Alright. Well, we have to we have to bring this to a close.
Speaker:So I have to do the commercial part, and then I'm gonna get some words
Speaker:of wisdom from you. And and people are gonna wanna
Speaker:download your gift. I can't believe how fantastic it is.
Speaker:So of course I need you to subscribe and share and engage with the
Speaker:podcast on social media. One of the reasons that I do this
Speaker:is because I want to give back to the community and we can't be
Speaker:everywhere at once and find everything. And this is a way for me to
Speaker:share information and share other experts with you. So this becomes
Speaker:a vibrant community and it helps to fuel your crest quest
Speaker:for growth and impact. So I hope you will continue to join me on the
Speaker:One Small Change so that we can, you you know, really
Speaker:make monumental shifts with just the smallest,
Speaker:change in what we're doing. And if you haven't listened to the first episode, you
Speaker:should do that. And I've got a couple on another episode up that that I'm
Speaker:gonna be doing with just me in it because I like to talk, that
Speaker:that's up there on and I'm calling it the quarterly clarity
Speaker:check. And so you might wanna see that. So Diane, what are
Speaker:your last words of wisdom? Last words of wisdom. You've talked
Speaker:about my one gift. There's another gift, the five critical problems to avoid
Speaker:when delegating. Make sure you grab that as
Speaker:well. But the final thing is just, like, you have
Speaker:permission to ask for help. And I'm I'm speaking even
Speaker:stronger to my my women out there. You have permission
Speaker:to ask for help. We are not meant to be silos. We are not meant
Speaker:to be lone wolves. Everyone has the
Speaker:ability to get help to hire, get
Speaker:help to get your work done, get help to scale your business, get help to
Speaker:have the financial success you want and
Speaker:the freedom that you want in your business. So get some
Speaker:help to make really the business that you want come
Speaker:true. And life. It makes you stronger, not weaker.
Speaker:Exactly. It's smart. Absolutely. I agree
Speaker:with you. Okay, guys, We need to bring this to a close.
Speaker:And like I always say, change may
Speaker:be simple, but it's not always easy. And it requires courage and
Speaker:resilience. And most of all, it requires the willingness
Speaker:to step outside your comfort zone and do something different. So hopefully
Speaker:you'll continue to join me for the one small change.
Speaker:And until next time, stay curious. Thank you so much,
Speaker:Diane. Thanks, Yvonne.