Building a thriving practice goes beyond delivering top-notch patient care. It requires a solid command of your finances behind the scenes. Without a firm grip on your numbers, you risk running a practice that looks busy but struggles to turn a profit.

In this episode, we continue our deep dive into the financial operating system every General Practice Owner needs, featuring Ryan Sela, GM of GP Bookkeeper. If you’ve ever felt like your financials are more reactive than strategic, this conversation is for you.

Understanding how and when to track your key financial metrics is the difference between making informed decisions and flying blind. A predictable, structured approach to financial management can ensure that your practice grows in a sustainable, profitable way without constantly playing catch-up or being surprised by tax bills.

In this episode of the Scale My Clinic Podcast, you’ll learn:

• How often you should review financial reports and what to look for at each stage (03:11)
• The must-have financial dashboards that show you where your money is really going (15:03) 
• Why room utilisation is the hidden profitability factor most Practice Owners overlook (17:18) 
• The biggest financial blind spots that cost Practice Owners thousands (37:41) 
•  How to implement Profit First and take control of your cash flow (44:50) 

Ready to move from financial uncertainty to clarity? We’ll show you how to track the right numbers, make proactive decisions, and keep more of what you earn.

Resources

Dext

Hubdoc

Xero

MYOB

Cubiko

Fathom

Tenders

Deputy

Profit First by Mike Michalowicz

ABOUT RYAN SELA

Ryan Sela is the General Manager of GP Bookkeeper, an organisation dedicated to enhancing financial management solely for General Practices. With over 9 years of experience, Ryan has expertise in managing finances for over 50 medical practices. His role involves overseeing financial operations, implementing strategies to optimise revenue and reduce costs, and ensuring compliance with financial regulations. Prior to his current role, Ryan gained valuable experience as a Practice Manager, where he developed a deep understanding of the day to day management of a practice and financial intricacies of medical practices.

In addition to his work at GP Bookkeeper, Ryan is also a Financial Operating System coach for Scale My Clinic and the only Profit First Professional in the industry. In this role, he helps medical practices empower their financials by elevating their bookkeeping practices, helping with budgeting and financial reporting. Ryan is passionate about helping medical practices thrive financially. He believes that by fixing their financial focus, practices can achieve greater efficiency, profitability, and overall success.

CONNECT WITH RYAN SELA

Website: www.gpbookkeeper.com.au

GP Bookkeeper Questionnaire: https://bit.ly/GPBKgetstarted

Contact Ryan: 0489 088 517

P.S. Whenever you're ready, here are 4 ways we can help you grow your General Practice without burning out:

1. Ask Us Anything (Free Support): Post your toughest Practice question in the SGPO Facebook Group and get answers from us + 1,000 Owners who "get it." [Click here]
2. Sharpen Your Skills: Join one of our regular live workshops. Practical, proven tactics for recruitment, team performance, and profit tailored to Owners juggling it all. [Click to Register]
3. Get the Blueprint: Watch the free Practice Success Blueprint Training; the proven roadmap Owners use to grow profit, reclaim time, build trusted teams, and protect legacy. [Watch Training Now]
4. Explore Working With Us: We partner hands-on with a select group of GP Owners each year. Your free Practice Growth Call is where we'll diagnose your biggest constraint, map next steps, and see if there's a fit to work together. [Click to Book Your Call]

Missed the previous Episode?

Listen to Episode 45 here: Mastering Financial Systems in General Practice: Build and Maintain a Profitable Clinic with Ryan Sela Part 1