In this episode of the One Small Change Podcast, Yvonne McCoy delves into the powerful impact of letting go, simplification, and strategic organization in business and life with her guest, Kathi Burns, a board-certified professional organizer and operational architect. Together, they explore how small, unexpected changes—such as decluttering physical spaces, optimizing systems, and delegating tasks—can create transformative results for entrepreneurs. Listeners will hear practical tips, mindset shifts, and real client stories that demonstrate how reducing "friction tax" can free up time, increase productivity, and bring more clarity and freedom into both work and personal lives.
Guest Bio:
Kathi Burns began her professional journey as a 100-ton licensed boat captain, delivering yachts before charting a new course as a board-certified professional organizer. Over 23 years, Kathi evolved into an operational architect, leveraging her extensive hands-on experience as a lifelong serial entrepreneur. Having navigated both failures and successes across various ventures, she is known for her willingness to experiment, learn from every endeavor, and adapt. Kathi’s eclectic background and passion for continuous growth uniquely position her as an innovative leader, always connecting the lessons of the past to the next opportunity on her entrepreneurial voyage.
Chapters:
00:00 Finding significance in minimalism
03:43 Becoming an operational architect
09:32 Centralizing with Google Workspace
12:02 Finding new homes for materials
15:39 Organizing and decluttering tips
18:48 Document management challenges for entrepreneurs
22:32 Understanding Your Strengths and Weaknesses
27:22 Managing energy and client scheduling
31:23 Discussing the podcast's purpose
32:32 Delegating tasks in your business
Quote from the Guest:
"You can't have anything new come into your life unless there's space for it. And if there's no space, no good comes in."
Link:
You didn't build this business to spend your life in the mailroom. It's time to lead from the bridge.
Download this complimentary blueprint and discover why you've been feeling buried, and what to do about it, starting today.
https://go.organizedandenergized.com/operational-blueprint-page
Welcome to the One Small change. I am thrilled that you are
Speaker:here and you're ready to embark on this journey of exploration and
Speaker:transformation. And I'm your host, Yvonne McCoy. If you don't know,
Speaker:and I bring almost 30 years of entrepreneurial experience and I
Speaker:have an obsession with discovering growth through
Speaker:the power of seemingly small change. And each week I try to bring
Speaker:somebody into your, you know, your world that's going to help you to
Speaker:grow along this journey. And this week we are talking to
Speaker:Kathi Burns and she's going share with you. Hey,
Speaker:Kathi. She's going to share with you how a smaller, unexpected
Speaker:decision sparked a remarkable transformation
Speaker:in either her personal or her professional life. So,
Speaker:Kathi, thank you so much for spending your time. Thank you
Speaker:so much for sharing what you know because we need to know
Speaker:what it is you're going to be talking about and as we grow our
Speaker:business. So take it away, girl. Well, thank you
Speaker:for being having me as a guest on your show. I very much appreciate it.
Speaker:I'm super excited to talk about friction tax
Speaker:and things that we are not that we do that slow us
Speaker:down in moving our business forwards. We're going to talk a lot about
Speaker:the little stumbling blocks that we happen upon all the time
Speaker:and not even know that we're paying this tax in
Speaker:our time. And you and I, even before we even
Speaker:started this interview, we went into one of those
Speaker:topics. So later on I'm going to share that so that you know that I
Speaker:too have stumbling blocks and can do better at what I do.
Speaker:We all do. We all do. So how did you, how did you
Speaker:get into what you're doing and what makes you not
Speaker:just an expert, but the expert in this field?
Speaker:Well, I am a board certified professional organizer turned operational
Speaker:architect. I've been doing this work for 23
Speaker:years and I've been a serial entrepreneur pretty much all my
Speaker:life. And so I bring a lot of expertise.
Speaker:And how did I fail in my businesses before? How
Speaker:did I succeed in my businesses before? So as a serial entrepreneur, that's what
Speaker:we do. We try, we experiment, we do things,
Speaker:we see what works, what doesn't work, and we move forward. What makes me
Speaker:unique is that had varied experiences throughout
Speaker:the years. I started out as a 100 ton
Speaker:licensed boat captain and I was delivering yachts
Speaker:and that was the beginning of my journey. And what makes
Speaker:that exceptional? Well, it's so funny, you know, everything
Speaker:we do throughout our life leads to the next step. And I remember
Speaker:being in the Gulf Stream years ago thinking about
Speaker:everything in my life on shore at my house and realizing
Speaker:that none of it was significant. And I would go back
Speaker:to my apartment when I got to shore and I would purge. And
Speaker:I think that's what kind of started the whole professional
Speaker:organizer thing for me is like, I realized that things weren't that important.
Speaker:And as a serial entrepreneur, I've shifted into being
Speaker:a travel writer after that and living out of
Speaker:a suitcase 42 weeks a year and realizing that everything that I had back
Speaker:on back, you know, at my department wasn't important because I had everything I
Speaker:needed in a suitcase, basically. So I think that's what started the
Speaker:simplification process of my life and realizing that things didn't really
Speaker:matter that much. But also as a
Speaker:entrepreneur, I kind of moved that forward. Like, so I
Speaker:became a board certified professional organizer over, like, 23
Speaker:years ago. I was in the inaugural class of organizers.
Speaker:I've moved forward throughout the years. Now I actually help write and
Speaker:write the exam review questions for the bcpo. So I'm
Speaker:on. You know, I'm one of the old timers in the industry. But what's happened
Speaker:with me as we move and change is I've realized that
Speaker:as a small business owner, that has been this for so many years, that
Speaker:now I really have the tools to help other entrepreneurs
Speaker:grow and scale, because I've done all that. Right? So
Speaker:it started as organizing homes, into organizing
Speaker:businesses, into setting up structure for businesses so they can
Speaker:actually scale and thrive. And hence, now I'm an
Speaker:operational architect for businesses. I help them see what's
Speaker:missing in their business and where their stumbling rocks are.
Speaker:Because oftentimes, as you know, Yvonne, we don't know what's holding us
Speaker:back half the time. Right. That. That
Speaker:is. So I want to go back just a little bit because I know that
Speaker:there are people in the audience that are saying something like,
Speaker:you know, my clutter is my, you know, is the way
Speaker:that I am. Or. Or, you know, I don't want to have to follow
Speaker:this. I mean, it seems so boring. I would much rather do, you know, just
Speaker:take everything as it comes. Tell us, tell us what you say to
Speaker:people like that. Well, what I say is
Speaker:any. Any pile in your life is a symbol of things left
Speaker:undone. And if you have too many things left
Speaker:undone, you have all these open circuits in your brain that are
Speaker:trying to fire and remember everything. And memory is
Speaker:not a system, right? So you need systems.
Speaker:And a pile is not a system. It's just
Speaker:an open loop that will slow you down and stop
Speaker:you. So for those who love the clutter,
Speaker:especially as women. We can't ignore the clutter. It silently screams
Speaker:at us without us even doing anything. We know
Speaker:what's left undone. We know what needs to be addressed. And it
Speaker:muddies up. And what I call mucks up your life. My first book, how to
Speaker:master your mic. It's. It's muck that makes you stuck and un. To move forward.
Speaker:The thing that I find really interesting, not only in my
Speaker:business, but also in my private life, is that the
Speaker:clearer I am about where I'm going,
Speaker:the easier it is to let go of things. And
Speaker:I think part of what we. We. We do not.
Speaker:How can I say this? I don't think we realize that
Speaker:as we're growing, we shed stuff. And
Speaker:that can be clients, and it can be just stuff, right?
Speaker:And so there's.
Speaker:We've never been taught that letting go. I mean, my
Speaker:sister said probably one of the best things I ever heard. You know, years
Speaker:ago, she said, when I give things away, it makes me feel rich.
Speaker:Absolutely. Because we tend to hoard. It's like, I mean, you know, I may need
Speaker:this one day, or I'm on a. I'm gonna wear this on a special occasion.
Speaker:And I have to say that I can be incredib Guilty of this. I mean,
Speaker:I saved something. I bought an antique
Speaker:thing, right, That I saved, and then one day
Speaker:said. I mean, I had it for years and never had it out, and then
Speaker:said, one day, you know, I'm gonna put this out. And it turned
Speaker:out to be the same time we got a puppy who ran through the room
Speaker:and knocked it off the shelf.
Speaker:Thank you, puppy. It was like, oh, my God,
Speaker:I could have had years of enjoying this. So
Speaker:maybe I really didn't need it, you know? Well, and if it was put
Speaker:away, you didn't. I mean, you said something very interesting that, you know,
Speaker:you can move forward when you let go. And, you know, the more you let
Speaker:go, the more you're able to live forward. And I think that you have to
Speaker:have space in your life in order to thrive
Speaker:and get in. The more you let go, the more clarity you have,
Speaker:which means you can thrive, not just survive.
Speaker:Right. Surviving being stuck in a bunch of
Speaker:unfinished open loops. And. And, you know, and that's
Speaker:true with your business, too. I mean, one of the things that I try to
Speaker:get people to do is really focus. Get clarity and really focus on
Speaker:the thing that they do, because when they do that, they can put lots of
Speaker:energy into it. They can do it better. They can do it deeper. When you
Speaker:have a lot of things that are just really scattered around, you don't ever
Speaker:get good at any of them, right? So
Speaker:you had the amazing experience of
Speaker:living out of a suitcase for 42 years. So you
Speaker:obviously knew what you actually needed and didn't need.
Speaker:For those of us who may be just starting this,
Speaker:how do we, you know, how do we do that? How do
Speaker:we start? First, becoming aware of it as
Speaker:entrepreneurs, what I find a big stall out
Speaker:is broken and duplicated systems. And
Speaker:this happens when you're scattered. So take, for instance, you'll start
Speaker:one contact database, and then you'll have one in the phone, and then
Speaker:you'll have another one that you bought somewhere, and then none of them
Speaker:are speaking to each other. And so you have all these broken and
Speaker:duplicated systems. And I think to start first is,
Speaker:you know, what is your main database? Is it all speaking
Speaker:to you? Is it the one, one thing? Like, let's just go database, right?
Speaker:Contact management. I mean, that's a simple, simplified version of
Speaker:this idea. Start there, right? See
Speaker:how many do you have that are doing the same thing? And
Speaker:then limit it down to one. Put everything into one bucket, you know,
Speaker:organizing one on one, like with like. So all your contacts
Speaker:need to be in one place. And that's just a real basic scenario. But you
Speaker:could do the same thing with everything. How many inboxes do you, how many
Speaker:times you have to log in and log out? Do you have one that you
Speaker:use only, right? Because, you know,
Speaker:in Client Notes and Google Docs, you know, we could talk about that. Your
Speaker:documents, right? How many document formats do you use?
Speaker:Are you using Word? Are you using Pages? Are you using Google
Speaker:Docs? Are you using pd? What the heck is it, right? And you know,
Speaker:we talked about this at the, at the beginning, it's like, choose
Speaker:one. And that's why I actually have a Google Workspace
Speaker:masterclass. I'm all about Google Docs now. Everything can be in a
Speaker:Google Doc and nothing should be anywhere else. That way I can
Speaker:find it. And I, and I have a protocol set up
Speaker:so that I can find things within five seconds, which is
Speaker:what you need to do. So, all right, we were talking
Speaker:about systems and this was one that someone had me
Speaker:do that I found really amazing. And that was
Speaker:just having a good naming system. Oh, yeah. So you can
Speaker:actually find things. It's like an amazing,
Speaker:an amazing thing to do. And you know,
Speaker:every once in a while, because I'm notorious for losing stuff, every once
Speaker:in a while I Will go in and search for things
Speaker:that basically, you know, had the parentheses
Speaker:like, you know, nine. That I have nine ver. You know, nine of these.
Speaker:And. And just delete them. You know, it's like if I have d. I
Speaker:don't need, you know, whatever. And,
Speaker:and I think the other part, I think if so many times,
Speaker:we don't think that the first step is
Speaker:really an insight and a mindset shift.
Speaker:Absolutely. And I think part of it has to do with
Speaker:information is everywhere. You don't actually
Speaker:need to keep lots of information because
Speaker:you can find it again. And so, you know, I have this thing
Speaker:called productivity ahead. And, and part of the step is put something
Speaker:on hold. But when you put it on hold, just put a link in.
Speaker:Don't put a whole article, just put a link, because
Speaker:you don't know if that article is even going to be relevant and up
Speaker:to date, you know, and. And I think that having that
Speaker:mindset is. Is one of the biggest things. I mean,
Speaker:one of the things that happened to me once is I decided
Speaker:when I, you know, this is like decades ago, and I had been in
Speaker:the adult education space
Speaker:after I, I came out of corporate and it was like, this
Speaker:is such good stuff. I mean, I.
Speaker:And so I found somebody who could actually use
Speaker:it. I mean, as I went through it, it was like, oh, I don't want
Speaker:to throw the, you know, and I must have had six boxes. Six,
Speaker:you know, those file boxes that I carted
Speaker:off. And it was like, oh, my God, I felt so relieved, you know,
Speaker:that I found it a home. And so I find that. That for me
Speaker:is if I can find a different life for
Speaker:something that somebody else can use. Like if I, you
Speaker:know, before I get rid of something, you know, it, you know, like information,
Speaker:I will say this might be interested to you, interesting to you, and I
Speaker:will email it to somebody and then I can get rid of it, because then
Speaker:I don't feel like I've just thrown it away. So,
Speaker:yeah, I think the mindset has. Even has more to do with
Speaker:it than the actual action. Yeah, I,
Speaker:I think you're right. It. I call it the letting go muscle.
Speaker:And most of our letting go muscles are atrophied. We're not used
Speaker:to letting go. And when you start letting go and you start
Speaker:moving your good into the world, then you become more powerful and you have.
Speaker:And you realize how good it feels. Like you. You felt so good when you
Speaker:got rid of those two boxes to someone that needed them. It feels
Speaker:good. And you're like, let it go, let it go. Because you realize that the
Speaker:less you have to muck you up, so to speak, in your mindset, the
Speaker:easier it will be to move forward. And guess what? You can't have
Speaker:anything new come into your life unless there's space for it. And if
Speaker:there's no space, no good comes in. I mean, I know
Speaker:we're kind of in the change of seasons right now, and I
Speaker:am purposely, when I pull something out,
Speaker:if I go, I'm not going to wear that now. I go, but will I
Speaker:wear it ever? You know, if I'm not going to wear
Speaker:it now, do I really need it? Why
Speaker:would you wear it later? Yeah, it. And so it's like,
Speaker:you know, and I'm like, okay, but,
Speaker:you know, or, or the other thing that someone told me that was
Speaker:a really good thing was to put a trash can in your,
Speaker:like your vestibule or wherever your mail is. Don't even bring
Speaker:it in the house. You know, the junk mail and stuff like that. And that
Speaker:was a game changer. Oh, yeah. No, no, no. Never
Speaker:bring, never. I do the five finger mail sort. Never bring any of that crap
Speaker:into your house. If you have, if it's, you know, depending on where your
Speaker:mailbox is, hopefully none of you have them drop through the front door
Speaker:into your living room. That's like the worst. But wherever your
Speaker:mailbox is, you want to sort and get rid of the junk. Either
Speaker:have a shred or a trash bin right there. But, you know, as a
Speaker:personal stylist, I have to say that, you know, clothes are something that
Speaker:I work on all the time trying to get rid of the clothes. And, you
Speaker:know, if you're not going to wear it now, why would you wear it later?
Speaker:Well, for me, that's really hard. So what I have is a donation bag in
Speaker:my, in my master closet at all times. Yeah. If I
Speaker:pull something, I put it immediately in to donate. I don't look
Speaker:at it. It's a deep bag. Once the bag's full, it goes away. So I
Speaker:don't second guess myself. So having a donation station set up
Speaker:at various points in your house is a huge, huge, really good thing.
Speaker:I have one in, you know, one in my master, one downstairs. So if I
Speaker:find things like, what is this? I can just donate it immediately.
Speaker:Well, I, I have to tell you, when I was in the tax business, you
Speaker:had to keep records for seven years. And so they were always
Speaker:stored. And there was a date on it. Destroy at this date.
Speaker:And I actually, I actually did that in my house.
Speaker:It was like things that I felt like I couldn't part with.
Speaker:I would put them in a file box and then date them, seal
Speaker:them up, date them for like a year. And if I
Speaker:hadn't opened it in a year, I would say to my husband, don't ask me
Speaker:if it's okay to throw it out, just take it out. Yeah.
Speaker:Because I haven't looked at it in a year. I've gone through a whole 12
Speaker:month cycle and I haven't needed it. Just take it
Speaker:and let it go. Yeah, so. So those are just some,
Speaker:you know, general kinds of things. But in terms
Speaker:of entrepreneurs,
Speaker:I think the first thing is that
Speaker:it's really hard for us to organize ourselves by
Speaker:ourselves. And so I would think
Speaker:that the first thing that you should do is get
Speaker:somebody to take a look at what you're doing and your systems
Speaker:or whatever. I mean, I know my daughter is
Speaker:ruthless. I mean, just in terms of the personal stuff,
Speaker:she's like, mom, let me clean your office. And I'm like, oh my
Speaker:God, I'm like scared. Right.
Speaker:But as an entrepreneur, it's
Speaker:not like you're walking into somebody else's place.
Speaker:You can be as unorganized as you
Speaker:naturally are or whatever if you're working from home. So
Speaker:talk about the benefit of having somebody
Speaker:help you through this process and setting
Speaker:systems up. Well, I have a whole chapter in my first book about that.
Speaker:It's called Masters Hire Masters. All of the most successful
Speaker:people in the world will hire those to help them for things that they cannot
Speaker:do. And generally as entrepreneurs, we cannot see the forest through the
Speaker:trees. We don't know what systems are broken, what systems are duplicated.
Speaker:So, you know, I do audits all the time with small
Speaker:businesses to show them where their blind side is and
Speaker:where they have that, what I call friction tax. What are the
Speaker:taxes that they're paying that they don't know they're paying in their time? Because
Speaker:time is the one thing we can get, not get back. And time is the
Speaker:most valuable asset that we have in business. Right. We all say we don't have
Speaker:enough time for that. Well, we only have, we all have a certain amount of
Speaker:time. So how I work with clients is I
Speaker:identify very quickly. I have interviews and
Speaker:capacity audits or friction tax audits where I will help them
Speaker:see what they're not seeing and what is
Speaker:making them stuck. If they're looking to scale, why are they not scaling?
Speaker:What is it oftentimes for? You know, I have two
Speaker:basic Core web, two basic core groups. I have
Speaker:the struggling entrepreneur, the one who's making about, you
Speaker:know, anywhere from 100, $250,000 a year. And they don't know why they
Speaker:can't scale. And then I have the other clients, the scaling
Speaker:CEOs of 500 to 2 million clients who want to
Speaker:scale more. And it always comes down to
Speaker:what are they not seeing that's blocking them from moving them forward.
Speaker:For the smaller entrepreneurs, generally, paper, paper flow and
Speaker:document retention is a big, big, big thing
Speaker:that they're spinning their way. You know, the average entrepreneur of
Speaker:that capacity is spending four hours a week trying to
Speaker:find documents that they know that they have, that they cannot find. They don't know
Speaker:what they named them, where they hid them, where they're, how to find them, and
Speaker:they're wasting time. That four hours a week ends up being a month, a
Speaker:year that they're losing in productivity
Speaker:just trying to find things. You know, that the, the
Speaker:version nine of the document. That's why I like
Speaker:Google Documents. You know, what's that most latest, greatest version
Speaker:of the document that they're trying to send to someone?
Speaker:I found version 5 and 6, but that's not the one I need. I need
Speaker:9, right? Where's that last version?
Speaker:You said something, and I kind of feel like
Speaker:it. It. We need to go back to it. Okay.
Speaker:You talked about the tax, right?
Speaker:And that sounds, I don't know, it doesn't sound scary
Speaker:enough. I don't, you know, I don't know. I don't know what the word I
Speaker:really want to use to define it, but I think what, what,
Speaker:what it doesn't emotionally evoke
Speaker:is, it is costing me
Speaker:so much. I mean, now the example that you gave, you know,
Speaker:that's four hours a week. But I think it's even
Speaker:more than the time and the money, which
Speaker:is obviously a big thing. It's also,
Speaker:I think, an emotional drain, you
Speaker:know? You know, it's like, I know I have this. Why
Speaker:can't I find it? You know, yada, yada, yada. Then I get sidetracked and I
Speaker:need to go back. It. It's taking away from your life and it's
Speaker:taking away from the things that you enjoy
Speaker:doing, right? And I think the other part
Speaker:to it is, I think it's
Speaker:demoralizing. I mean, you say to
Speaker:yourself, I'm a smart person. I should be
Speaker:able to do this. I should know where I can find this. How can I
Speaker:help other people if I can't even find this stupid Document.
Speaker:Right. I mean, tax
Speaker:doesn't feel heavy enough for what it's actually costing you.
Speaker:So I think we needed to go back and talk about that. I mean, I
Speaker:think it. Part of it is that it. It
Speaker:requires a change, and we don't
Speaker:necessarily like change. Change makes us uncomfortable.
Speaker:Right. So there's that discomfort, but knowing that that's a
Speaker:temporary thing, versus keeping the system that
Speaker:you've got, which is going to be an everyday thing
Speaker:maybe a couple of times a day, and
Speaker:it's keeping you from fulfilling what you really want to
Speaker:do. I think
Speaker:I just had that. I don't know. I just had. No, I. I'm with you
Speaker:on that. I mean, that's just a phrase that I coined. It's overwhelm, it's
Speaker:exhaustion, it's overwhelmed, it's exhaustion, it's fatigue,
Speaker:it's not being able to sleep at night. I have several clients,
Speaker:many, many clients. When they first hire me, they can't sleep because
Speaker:they're doing checklists on the ceiling of everything that they didn't do that they
Speaker:need to do, that wasn't done, and then they're sleepless,
Speaker:sleep deprived. I think the other part to it is
Speaker:a lot of entrepreneurs feel like this is such a simple
Speaker:thing, I should be able to do it myself, you know,
Speaker:And. And I think, you know what, what I always say to people is there
Speaker:are things that you're going to be good at, naturally, and that's where you should,
Speaker:you know, your zone of genius or whatever.
Speaker:It doesn't make sense for you to put
Speaker:an expert. I mean, take your expertise and
Speaker:put it into something that you're not good at, because it'll take you two or
Speaker:three times longer than somebody who. That's their expertise,
Speaker:and they can simplify it for you. I mean, I think, you know, when I've
Speaker:worked with really good coaches and really good people, one of the things they've said
Speaker:to me is, you know, if I. Because I can be
Speaker:resistant to change just like everybody else, they'll say,
Speaker:how have you changed before? Or how have you done this beef? You
Speaker:know, so that they can kind of put it into the way that I'm willing
Speaker:to work so I can start to see some benefit of it. And then
Speaker:you go, oh, this really does work. I wrote more of this.
Speaker:Right? I mean, that's. That's me.
Speaker:So what would you say? What would you say are like three things
Speaker:that people could do or three questions even, that people
Speaker:should ask themselves to see if they need this kind of help?
Speaker:Well, are you. Are you making the
Speaker:amount of money that you want to make? That's question one. Do
Speaker:you have the time that you want for your personal life
Speaker:or are not. It's leading me. I'm thinking of one of my client
Speaker:stories. I can tell you about that. You know, her journey and,
Speaker:you know, are basically, are you moving forward
Speaker:with ease and grace and freedom? Do you have freedom in your company?
Speaker:If you feel, you know, we all become entrepreneurs because we want freedom
Speaker:and money. Right. We want a free. We want to do what we
Speaker:want to do, when we want to do it, how we want to do it,
Speaker:and make money doing it. And they always say, do what you
Speaker:want to do and the money will follow. Well, that's true
Speaker:if you have the system set up for yourself so that you can actually do
Speaker:what you want to do and then have the money follow. If
Speaker:you're. If you're doing. Can I tell you a quick client story? Do we have.
Speaker:Absolutely, absolutely. I'm thinking of my client, Elisa,
Speaker:and she was a very good
Speaker:entrepreneur. She was a personal stylist, and she also owned multiple
Speaker:rental units. And she had a very busy life. And all she
Speaker:wanted to do was have lunch with her girlfriends on
Speaker:Saturdays and have Sunday off for her family. And she was not
Speaker:able to do that because her schedule was overrunning her life.
Speaker:So what we did was we parceled in doing her
Speaker:property management one day a week, which was easy
Speaker:when she knew that she had the day a week. She saw clients
Speaker:three days a week, and she had an administration day on
Speaker:Friday so they could wrap and finish, and then she had Saturdays and
Speaker:Sundays off. It worked beautifully. In fact, I
Speaker:met her six weeks after we had just stumbled upon each
Speaker:other after her training, and she goes, hey, guess what?
Speaker:I have decided that I'm going to see clients one Saturday a
Speaker:month on for nine to noon, because I have these male
Speaker:clients that can only fit me in on. On a weekend. And she's
Speaker:excited. She has her. Her. Her weekends off for her
Speaker:girlfriends. She even. Even on the Saturday that she's seeing Klein, she's
Speaker:booming, done at noon, and she has a girlfriend time and
Speaker:she also has family time on Sundays. So it
Speaker:worked out great. So it's all a matter of figuring out what do you. What
Speaker:do you have to do? And then the most important thing for her is what
Speaker:should she not be doing? Yes, you not be
Speaker:doing. Right. Yeah. And. And we
Speaker:do a lot of. I mean, at the beginning of my career, I was so
Speaker:busy. I thought busy meant that I was getting stuff done. I was
Speaker:not. I was stuck in busyness. Right. I wasn't getting down to business.
Speaker:I was just being busy for busy's sake. I would make lists
Speaker:and then I would. I would check something off that was even on my
Speaker:list, so I could put it on my list and check it off. Because I
Speaker:thought that I meant I was doing something. Yeah. So here's the other thing that
Speaker:I think is really interesting that I found, and that was
Speaker:the more time you give something, the more time it takes,
Speaker:you know, and so it was like, I want to have my calendar, you know,
Speaker:really open so people can find me, and you're just like,
Speaker:scattered all over the place. And so what I
Speaker:find is if you give yourself, you know,
Speaker:like, I love block. Yeah. I'm blocking. Right.
Speaker:And so. And the energy part is really important.
Speaker:So like you said, you have to have space to create and stuff. So one
Speaker:of the things I do is I have two hours every morning
Speaker:that, you know, that I do my deep thinking. And I used to do my
Speaker:clients in because I was like, I want to give them my best energy
Speaker:and I want to, you know, what I discovered was just working
Speaker:with them gave me energy, and I moved them to the afternoon, which is
Speaker:from my thinking perspective, or creating perspective
Speaker:was, like, really hard. Right. When I close
Speaker:down, how available, how much time I had available,
Speaker:it almost acts like a filter in the sense that if a client
Speaker:really wants to work with you, they will try to figure it out,
Speaker:you know, and so you have a way of kind of figuring out
Speaker:who really wants work, you know, are you, you know, people that you.
Speaker:The more you go out of your way to bend what you need,
Speaker:the more they will ask you to bend. Yeah. And then
Speaker:you'll get. You'll get all off the rails with your own business.
Speaker:Yeah, absolutely. And I
Speaker:think that also helps you to scale. Do you know,
Speaker:because, you know, you're not all over the place. You're not 100% available.
Speaker:Oh, my God. We're just kind of getting into the
Speaker:midi, you know, the meat and stuff like that. But you've
Speaker:given us some great questions to ask ourselves, and you've got a great gift.
Speaker:So tell us about that. Oh, yeah, I have the.
Speaker:It's called the From From Clerk to Captain
Speaker:Little PDF. It's how to architect your workspace and eliminate your
Speaker:distractions and reclaim your time. So this
Speaker:particular download is for those of you who have documents and paper
Speaker:challenges that you can't really find what you need to find
Speaker:quickly. This will Be a nice little blueprint for you to follow
Speaker:and it'll also remind you and give you some steps of what you can
Speaker:do to start moving your business forward. And
Speaker:I love what you said about time blocking again. Going back to Elise
Speaker:now that she only has project management on Mondays. Right.
Speaker:Her client said, oh, I need you on Saturday. She was able to
Speaker:delegate that little three hour block one day a month
Speaker:and she's now accommodated but kept her, her bearings.
Speaker:So, you know, back to what you said before, Yvonne. You know, it's
Speaker:so very important to know what you shouldn't be doing and when you should be
Speaker:doing things. But yeah, the free download is a paper flow blueprint,
Speaker:how to architect your workspace and eliminate your distractions and
Speaker:reclaim your time. That is free. For you it's a value of
Speaker:47. But for your people, go ahead and download it for free. And
Speaker:you have the link in the show notes. I do believe I do. And the
Speaker:other thing is I want you to mention again the class that
Speaker:you have. Ah, I, I have the Google
Speaker:Workspace master class. And that is
Speaker:being. I've done it five times. It's now going to be an on demand
Speaker:product and just reach out to me and I can send you the link for
Speaker:that. Okay. Because that, that sounded like something that
Speaker:people should really look into. Okay,
Speaker:I don't want to have to stop, but I, we are going to have
Speaker:to cut this, you know, come to a close. So, you know,
Speaker:the, the last thing I want to ask you is when was the last time
Speaker:you did something new for the first time? Oh,
Speaker:well, last week on my birthday. I actually.
Speaker:Thank you. I was in Michigan and I know,
Speaker:here's the thing about me, I try to do one new thing every day.
Speaker:So I am always doing new things and I'm always trying new things.
Speaker:So this particular time I actually ordered whitefish, which
Speaker:I had never had. It' a Michigan thing. I'm like, oh, it's really
Speaker:good. So that's one of my latest, greatest,
Speaker:newest things. And also did a
Speaker:dune buggy tour over the dunes. The sand dunes, which I had never
Speaker:done. Well, I just find that doing new things
Speaker:keeps you sharp and you know, it keeps
Speaker:you a little bit of, gives you a little bit of a va va voom
Speaker:in your life. To do what? I mean. All right guys, time
Speaker:for the, you know, the commercial. So as, as you know, you've
Speaker:listened to this and you've gotten value. I hope you will subscribe and share
Speaker:and engage on social media about the podcast. And you know, the
Speaker:reason that I do this is it's my way of trying to give back and,
Speaker:and to build a vibrant community. And it's also to give you
Speaker:really useful information and practical
Speaker:things that you can do in your quest for growth. And so I hope you'll
Speaker:continue to join me for the one small change. And
Speaker:there are a couple of episodes in there if you haven't gone back. Every guest
Speaker:has given a very generous gift, and so it's a great place to go
Speaker:when you need something. And there are a couple episodes in there because I like
Speaker:to talk that I talked all on my own. And you
Speaker:can, you know, you can find them there. So, Kathi,
Speaker:what are your last words? What do you want us to take away?
Speaker:Wow, it's been a huge conversation for us. I'm trying to think of the most
Speaker:important thing, I think. Figure out what
Speaker:you shouldn't be doing in your business. Figure out what
Speaker:that busy stuff is that you should be delegating. And
Speaker:you know, it could be bookkeeping, right, Yvonne? It could be something you can be
Speaker:able to be. Might be able to do QuickBooks. But why the heck are you.
Speaker:If it's taking you too long, delegate that. Delegate what you
Speaker:hate, delegate what you cannot do, and
Speaker:delegate the things that are causing friction and
Speaker:costing you fatigue and overwhelm. Just
Speaker:figure out what you can delegate and get off your plate so that you can
Speaker:be in your full capacity as a leader
Speaker:and really give your gifts to the world that are yours to give.
Speaker:Absolutely. Absolutely. Okay, everybody, remember
Speaker:that change is simple, but it's not always easy. And it requires
Speaker:courage and resilience and a willingness to step outside your comfort
Speaker:zone. And so I hope that you will found something that's going to
Speaker:help you to grow your business and help you to change. And until the
Speaker:next time, stay very, very curious. Kathi,
Speaker:thank you so much. Thanks, Yvonne. This has been wonderful. I
Speaker:appreciate it. Thank you.