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Leveraging The Power Of A Team To Produce Remarkable Content with Chris Ducker
Episode 1730th August 2023 • The Online Hustle with Jake Hower • Jake Hower
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Jake Hower:

This is episode number 17.

Jake Hower:

Our guest today is Chris Ducker.

Jake Hower:

And Chris has utilized his own team and helps other entrepreneurs

Jake Hower:

utilize a team of outsourcers.

Jake Hower:

And so today we're going to look at a little bit about how Chris does that

Jake Hower:

and how his companies can help others do the same with their own content.

Jake Hower:

It's a cracking episode.

Jake Hower:

So rather than put it off any longer, let's get stuck

Jake Hower:

straight into it right now.

Jake Hower:

How are you, Chris?

Jake Hower:

I'm very good,

Chris Ducker:

Jake.

Chris Ducker:

Thanks

Jake Hower:

for having me on.

Jake Hower:

Oh, no problems.

Jake Hower:

I'm very excited to have you on today.

Jake Hower:

When you were in Melbourne about a month or two ago, we were lucky

Jake Hower:

enough to catch up for a quick coffee.

Jake Hower:

And what really I found from that quick coffee with you was that you're

Jake Hower:

certainly much more than the VA guy.

Jake Hower:

So I wanted to get you on and.

Jake Hower:

To delve in a little bit deeper than just looking at virtual assistants.

Jake Hower:

Sure.

Chris Ducker:

I'm looking forward to it.

Chris Ducker:

Let's get as deep as you want.

Jake Hower:

Oh, absolutely.

Jake Hower:

And I must also mention to our listeners now that you went into a little bit more

Jake Hower:

about dealing with staff in an episode on Foolish Adventure with Tim Conley

Jake Hower:

a couple of weeks ago, and I thought that was a fantastic episode as well.

Chris Ducker:

Yeah, I, that came out, I think of a call or something, right?

Chris Ducker:

I said that I was a bad manager and he he said how the hell have you

Chris Ducker:

got 200 plus people working for you?

Chris Ducker:

Then I said we'll talk about it over a beer sometime.

Chris Ducker:

And he basically twisted mom and got me to do it on a podcast episode instead.

Chris Ducker:

So yeah, it was a, that was a fun conversation.

Chris Ducker:

Tim's a good guy.

Jake Hower:

Yes, absolutely.

Jake Hower:

All right.

Jake Hower:

So just before we kick off, let's give our listeners a little bit of context.

Jake Hower:

If they aren't familiar with who Chris Ducker is.

Chris Ducker:

Okay.

Chris Ducker:

I'm, I'm fundamentally, I always say I'm fundamentally a sales and

Chris Ducker:

marketing guy as my background.

Chris Ducker:

That's what I've done my entire career.

Chris Ducker:

And to fast forward, I was in, I was involved with the publishing

Chris Ducker:

business back in the UK and worked for a couple of pretty major companies

Chris Ducker:

over there on and off for a while.

Chris Ducker:

And I eventually came out.

Chris Ducker:

To the Philippines in 2000 and do some consultants work and help set up some

Chris Ducker:

call centers and things like that.

Chris Ducker:

Some training, recruiting and all that sort of stuff.

Chris Ducker:

And then eventually in 2004, I went ahead and started my own company.

Chris Ducker:

Which I then sold a few years later to a local businessman.

Chris Ducker:

And then I decided to start another company.

Chris Ducker:

And that's where the whole outsourcing world began for me.

Chris Ducker:

So that was back in 2007.

Chris Ducker:

So at that point it was really even though I'd been involved in the

Chris Ducker:

outsourcing game for a while, I really just, immersed myself in it completely

Chris Ducker:

and that's where the Live2Sell group were born, which is still running very

Chris Ducker:

strongly now with 260 odd full time staff.

Chris Ducker:

And that's fundamentally a call center inbound and outbound call center.

Chris Ducker:

But I also do a lot of virtual assistant work through Virtual Staff

Chris Ducker:

Finder, which is another one of my companies and just recently opened up.

Chris Ducker:

Sabu's first ever co working space as well, location 63.

Chris Ducker:

So it's all good stuff.

Chris Ducker:

And I thoroughly enjoy what I do.

Chris Ducker:

I'm lucky to be in the position that I am.

Jake Hower:

Yeah, definitely.

Jake Hower:

So obviously outsourcing company was the first thing that was born.

Jake Hower:

What brought you then to the online space and building your own personal brand?

Jake Hower:

Yeah,

Chris Ducker:

it was funny.

Chris Ducker:

I just stumbled into 2009.

Chris Ducker:

I realized I just couldn't keep going at the pace that I had been going for the

Chris Ducker:

last few years in building the company.

Chris Ducker:

And January 2010, I launched my first blog, which was

Chris Ducker:

Virtual Business Lifestyle.

Chris Ducker:

And I just talked on that blog about my goal to become a full time virtual CEO

Chris Ducker:

and remove myself from the business.

Chris Ducker:

And that was a one year goal that I put in place.

Chris Ducker:

I broke it down to monthly goals.

Chris Ducker:

And I just blogged about those monthly goals and what I was doing how I was

Chris Ducker:

removing myself from certain sections in the business slowly, but surely.

Chris Ducker:

Throughout the course of the year, it gained a lot of traction.

Chris Ducker:

I started a podcast off the back of it where I was interviewing other

Chris Ducker:

lifestyle designers and things like that.

Chris Ducker:

And people that were building businesses online.

Chris Ducker:

And before I knew what was happening, it was two years in, I was starting to get.

Chris Ducker:

Very regular speaking requests and the podcast and, it was well into the

Chris Ducker:

forties and ended up actually on a 50th episode before I pulled the plug on it.

Chris Ducker:

And it was, yeah, it was one of those things.

Chris Ducker:

It all just started out of I guess my own personal necessity to let

Chris Ducker:

the world know what I was doing so that I wouldn't back out of it.

Chris Ducker:

Yeah, that's how I got started with it and it was without a doubt.

Chris Ducker:

It was.

Chris Ducker:

It was the best move I ever made from a business standpoint because as a

Chris Ducker:

businessman, I'm very traditional I'm quite old school in the way that I think

Chris Ducker:

And getting involved in the online space a few years back Was without a doubt

Chris Ducker:

the best thing I've ever done for my businesses because it allowed me to open

Chris Ducker:

up that door to a whole new world of marketing and networking and branding

Chris Ducker:

and everything that went along with that.

Chris Ducker:

The problem for me though, came that around about the end of 2011,

Chris Ducker:

after doing that for a couple of years, I started to get quite bored.

Chris Ducker:

Talking about lifestyle design and working remotely and all that stuff

Chris Ducker:

is only so many things you can say, and I went through a rebranding,

Chris Ducker:

which went live around about halfway through last year, 2012 and rebranded

Chris Ducker:

everything on the chrisducker.

Chris Ducker:

com, which is now my online.

Chris Ducker:

Portal started the podcast again and got going with everything.

Chris Ducker:

So yeah, the personal brand element came out of an initial blog and podcast.

Chris Ducker:

But my thought process in regards to business nowadays is more of a P2P

Chris Ducker:

process as I call it, which is people to people rather than a B2B or B2C one.

Chris Ducker:

And I just I just believed because of that people to people.

Chris Ducker:

Philosophy and concept that it was best to go with a personal brand.

Chris Ducker:

Yeah, definitely.

Jake Hower:

Definitely.

Jake Hower:

All right.

Jake Hower:

I think this is all very interesting for our listeners.

Jake Hower:

What we're going to do today.

Jake Hower:

We're going to go behind chrisducker.

Jake Hower:

com and have a look at how Chris goes about creating

Jake Hower:

content and leveraging his own.

Jake Hower:

Team to help him with this.

Jake Hower:

But I think just before we do head into that, I think let's just keep

Jake Hower:

peeling back the layers of chrisducker.

Jake Hower:

com.

Jake Hower:

Now, Chris, we've previously added a brief chat about how you monetize or how you're

Jake Hower:

looking to monetize Chris Ducker, because on first glance, anybody coming to the

Jake Hower:

site is going to see a whole heap of great content, but it's not really clear, you

Jake Hower:

don't have super strong or super imposing.

Jake Hower:

Call to actions.

Jake Hower:

And I think you've got a pretty interesting take on why.

Jake Hower:

Can you, reveal to our listeners a little bit about your thinking behind this?

Chris Ducker:

The main thought process is that I don't need the

Chris Ducker:

blog or the brand to make me money.

Chris Ducker:

Because I don't class myself as a full time blogger or online

Chris Ducker:

marketer, quote unquote, right?

Chris Ducker:

I make my money through my other businesses.

Chris Ducker:

And when I create content for my blog, for my podcast, for my YouTube

Chris Ducker:

channel, and all the rest of it, I do that because I genuinely want to help

Chris Ducker:

people out, not to profit from it.

Chris Ducker:

Yes, there are some affiliate links on the site here and there.

Chris Ducker:

But it's not like you say, there's no real hard core selling or promoting.

Chris Ducker:

And I get emails every single week from one person or another asking me

Chris Ducker:

to pitch their product or their, their ebook or their course or whatever.

Chris Ducker:

And I don't do it.

Chris Ducker:

You just don't bother asking me because it's not going to happen.

Chris Ducker:

There's probably literally a handful of people that I would break that rule

Chris Ducker:

for if and when they were ever to come out with something that was relevant.

Chris Ducker:

To my audience and that's the key word there relevance If there's no relevance

Chris Ducker:

in what i'm producing for my audience, then obviously I can't expect them to

Chris Ducker:

You know appreciate that link or that review of that product or that service

Chris Ducker:

or whatever the case may be so for me the main aspect when it comes to

Chris Ducker:

creating content for the kristaka portal or platform is So just help people to

Chris Ducker:

either solve a problem or to educate or to entertain one of those three things.

Chris Ducker:

And anybody that's checked out any of my stuff will know that

Chris Ducker:

I love doing all three of those things more than anything else.

Chris Ducker:

And if I can amalgamate all three of them together into a video or a podcast

Chris Ducker:

session or a blog post, then I'm as happy as pig and shit, literally.

Jake Hower:

Okay.

Jake Hower:

Yeah, definitely.

Jake Hower:

Now I think this is very important.

Jake Hower:

Because that's all very good and well saying that, but I think

Jake Hower:

certainly what we need to let our listeners know is that it actually

Jake Hower:

is profitable for you, chrisducker.

Chris Ducker:

com.

Chris Ducker:

Yes, it is.

Chris Ducker:

It does make money in an indirect fashion because I do have.

Chris Ducker:

A link there to my virtual Starfinder company and service, which chrisduckee.

Chris Ducker:

com is actually the number one referring website to that.

Chris Ducker:

And we do a lot of marketing for that particular platform for virtualstarfinder.

Chris Ducker:

com.

Chris Ducker:

So for my blog to be the, the number one top referring site is impressive.

Chris Ducker:

Because, the focus that my blog has on working with virtual assistants is there.

Chris Ducker:

I wouldn't necessarily say it's the main focus, but it's definitely

Chris Ducker:

right up there in the top three.

Chris Ducker:

And I think it goes back to that P2P philosophy, Jake, where I talk

Chris Ducker:

about people wanting to do business.

Chris Ducker:

With other people rather than brands and things like that.

Chris Ducker:

And so people get to know me through my blog.

Chris Ducker:

They get to know me through my podcast.

Chris Ducker:

They can see that I reply to every comment.

Chris Ducker:

They can see that I post regularly, that my content is.

Chris Ducker:

Actionable and helps them in some way shape or form and because of that there's

Chris Ducker:

that virtual relationship that's built up And I mean if you spend time on my

Chris Ducker:

Facebook page, you'll see that I take the conversation very much So off the

Chris Ducker:

blog and onto Facebook where they get to see a lot more of me You know, I

Chris Ducker:

post pictures of my family out there.

Chris Ducker:

I talk about the stuff I do on the weekend what books I'm reading

Chris Ducker:

All that sort of type of stuff.

Chris Ducker:

And that's stuff I generally don't share on my blog.

Chris Ducker:

The relationship has built up and because of that, I get the click

Chris Ducker:

throughs across the virtual style finder, which is my, professional

Chris Ducker:

recruiting and matchmaking service for entrepreneurs are looking for VAs.

Chris Ducker:

And looking to build up virtual staff.

Chris Ducker:

So it, it does make money from an indirect Avenue, but nonetheless, it

Chris Ducker:

makes money and that's a key element.

Jake Hower:

Yeah.

Jake Hower:

And I think it's a really good model because as you say, you're building a

Jake Hower:

really deep connection with your listeners or your readers and your viewers.

Jake Hower:

And as you say, you've been got relevant services.

Jake Hower:

That you can help people with anyway.

Jake Hower:

So that link, while you say he's relatively indirect, it's also

Jake Hower:

relatively tight, which I really

Chris Ducker:

like.

Chris Ducker:

Yeah.

Chris Ducker:

And I, I enjoy the I enjoy the camaraderie.

Chris Ducker:

There's nothing better for me than when I write a blog post and I think this

Chris Ducker:

is, it could be said for most every blogger out that, I publish a post and I

Chris Ducker:

come back a few hours later and there's already a handful of comments on there.

Chris Ducker:

I get to reply to them and then, people reply to each other and I love that stuff.

Chris Ducker:

That's, for me, that's the reason why I produce the content is to help people

Chris Ducker:

to be able to inspire and motivate people, but also to be able to converse

Chris Ducker:

with them on the subject as well.

Chris Ducker:

I did a post a while back on how to start up and run a mastermind group for the

Chris Ducker:

first time because I recently did it.

Chris Ducker:

For myself and I talked about everything I did to prepare for our first mastermind

Chris Ducker:

session, how we selected the people involved, what went on in the session,

Chris Ducker:

how it was run, the format and everything.

Chris Ducker:

I laid it right out in black and white along with a couple of pictures and things

Chris Ducker:

like that as well and people ate it up.

Chris Ducker:

They just ate it up, they were like my god, if only there was

Chris Ducker:

something like this I could have followed years ago, this is perfect.

Chris Ducker:

Had a load of people tell me that they, pinned it or they saved

Chris Ducker:

it into their Evernote notes or whatever the case may be.

Chris Ducker:

Those are the kind of posts that, when I write and I get that kind of feedback

Chris Ducker:

it makes everything worthwhile, all the hard work that goes into it, I love it.

Chris Ducker:

Yeah, that's

Jake Hower:

great.

Jake Hower:

All right.

Jake Hower:

Let's now look at the content a little bit now from an outsider looking in,

Jake Hower:

I would say that just looking at your content as well, that you actually

Jake Hower:

enjoy writing and producing blog posts.

Jake Hower:

And I dare say that that's just the very beginning of how leveraged that content

Chris Ducker:

becomes.

Chris Ducker:

Yeah the writing the funny thing is though and it's funny you point out the

Chris Ducker:

fact that you believe i like writing and i do writing i'm in the middle

Chris Ducker:

of writing my first book right now and i enjoy writing very much so but

Chris Ducker:

the funny thing is believe it or not.

Chris Ducker:

My audience actually prefers video and they prefer the podcasts

Chris Ducker:

rather than the written posts.

Chris Ducker:

Now, I force them down their throats a little bit every now and then.

Chris Ducker:

It's my blog, if I want to write a post, I'm going to write a post.

Chris Ducker:

Do you know what I mean?

Chris Ducker:

But no it's, this was something I discovered as time went by that.

Chris Ducker:

I would get more viral sharing of video clips and I would do,

Chris Ducker:

a 1000 or 1500 word blog post.

Chris Ducker:

Just the on page analytics of people sticking around longer on posts that are

Chris Ducker:

video, three, four, maybe five minutes to watch the entire thing rather than

Chris Ducker:

two and a bit minutes on a blog post.

Chris Ducker:

These are all things that you got to look at when you're producing the content.

Chris Ducker:

To see what's resonating with your audience and what's not.

Chris Ducker:

And it was very clear to me that my, my audience prefers.

Chris Ducker:

I guess to hear me speak or to watch me speak rather than to

Chris Ducker:

read my words, and that's okay.

Chris Ducker:

But every now and then, I feel like a written piece of content is the best

Chris Ducker:

way forward for that particular message.

Chris Ducker:

And so I'll go ahead and craft a, a blog post.

Chris Ducker:

But, like you said, that's just the beginning of it.

Chris Ducker:

Because once that piece of content is created...

Chris Ducker:

It then goes into the funnel with my team, and they get to work to

Chris Ducker:

repurpose that content as much as they possibly can across the board.

Chris Ducker:

Because that way, we're able to just splatter that content out across

Chris Ducker:

a number of different platforms.

Chris Ducker:

Rather than just use it once.

Chris Ducker:

Yeah,

Jake Hower:

fantastic.

Jake Hower:

I think I could go so many different directions right now, but let's try

Jake Hower:

and reveal, let's try and reveal everything in some sort of order.

Jake Hower:

So looking at all your different forms of content on your site, how

Jake Hower:

structured or spontaneous is all the content that you're putting up there?

Jake Hower:

There are

Chris Ducker:

certain parts that are quite structured, I'll perhaps get into

Chris Ducker:

a conversation with people at an event or I'll get a certain amount of feedback

Chris Ducker:

from a specific podcast episode that I've done where people have asked me.

Chris Ducker:

Four or five sort of related questions or something like that.

Chris Ducker:

And at that point I can start planning out, publication

Chris Ducker:

strategies in terms of okay.

Chris Ducker:

On the subject of, podcasting, I can do, for example, three, three posts,

Chris Ducker:

one on the equipment, one on the soft.

Chris Ducker:

Where and one on the actual marketing of the podcast, that sort of type of thing.

Chris Ducker:

So the strategy is there from time to time.

Chris Ducker:

But I would honestly say that my, my publishing of content is probably a little

Chris Ducker:

bit more spontaneous than structured.

Chris Ducker:

However the structured approach to then repurposing that content

Chris Ducker:

and like I said, getting it out there across the entire internet is

Chris Ducker:

definitely very structured indeed.

Chris Ducker:

Because once a piece of content is created, like I

Chris Ducker:

said, it goes into a funnel.

Chris Ducker:

And the team literally takes over from there and I just watch

Chris Ducker:

it all get published across a number of different platforms.

Chris Ducker:

All

Jake Hower:

right.

Jake Hower:

Let's go down that funnel then.

Jake Hower:

What would be the typical steps involved in once your team takes over?

Jake Hower:

Okay.

Chris Ducker:

This all came out of me when I made the rebrand over to chrisduckley.

Chris Ducker:

com.

Chris Ducker:

It became very apparent to me that, there was a lot of work that went into

Chris Ducker:

creating any single piece of content.

Chris Ducker:

If you wanted the content to be good, you'd have to work hard at it.

Chris Ducker:

It became quite apparent to me, though, that I needed to be across

Chris Ducker:

a number of different platforms to be found and remembered properly.

Chris Ducker:

The perfect example of this is a little bit like this.

Chris Ducker:

You create a 20 minute video clip, which can be a combination of,

Chris Ducker:

visual video of yourself talking.

Chris Ducker:

And then perhaps some event footage or perhaps some kind of screencast footage

Chris Ducker:

where you've got a keynote or PowerPoint presentation that you've put together.

Chris Ducker:

And you can either edit that together yourself with, a simple program such

Chris Ducker:

as ScreenFlow or something like that.

Chris Ducker:

Or you can pass that off to a video editor, VA.

Chris Ducker:

To go ahead and do that for you, which is in my case is exactly what I do.

Chris Ducker:

Even though I can use ScreenFlow and I can edit video quite well together,

Chris Ducker:

my, I feel like as a business owner, my time is better spent doing other things.

Chris Ducker:

So that goes then over to my VA.

Chris Ducker:

He will edit that content and send it back to me for approval.

Chris Ducker:

Once I've approved it.

Chris Ducker:

I then send that video clip to my general VA and she will then go ahead and upload

Chris Ducker:

that to YouTube, put all the description, the title, any keywords required,

Chris Ducker:

links, and everything else, and it fundamentally gets published onto YouTube.

Chris Ducker:

At that point, my VA will then also rip the audio out of that,

Chris Ducker:

and we can use that audio as either a separate podcast issue episode.

Chris Ducker:

Or we can use it, across a number of different platforms, such as a slide

Chris Ducker:

share document or another video that we might want to utilize with different

Chris Ducker:

slides and all this sort of type of stuff.

Chris Ducker:

There's a lot of different, I always say there's a lot of different

Chris Ducker:

ways to skin that particular cat, but the fact of the matter is it's

Chris Ducker:

gone from a video to an audio.

Chris Ducker:

At that point, it gets transcribed and that transcription can then be used as

Chris Ducker:

a blog post or if it's a longer file, it can be used as a series of different blog

Chris Ducker:

posts and then it can also get put into an e book or an opt in magnet of some sort.

Chris Ducker:

Like a cheat sheet or some kind of white paper or something along those lines.

Chris Ducker:

At that point, it can then get turned into a Slideshare document, which can

Chris Ducker:

then go out onto DocStock and Slideshare and all those other, file sharing

Chris Ducker:

sites and things like that out there.

Chris Ducker:

And it can also then, at that point, get turned into an infographic, which

Chris Ducker:

gets put up to Pinterest and any other infographic directories are out there.

Chris Ducker:

There's a lot of them cropping up right now.

Chris Ducker:

We can then also pick.

Chris Ducker:

Some of the hotspots of that infographic and turn them into

Chris Ducker:

tweetable images that we can use and why they're called tweetables.

Chris Ducker:

I don't know because you can't use them on Twitter.

Chris Ducker:

You use them on places like Google plus and Facebook because we all know that

Chris Ducker:

with Facebook, I think something like you've got a 90% more chance of your

Chris Ducker:

status message being shared or clicked on if you've got an image attached to it.

Chris Ducker:

So if you take nothing more from this interview.

Chris Ducker:

For those listening in, that's what you need to do immediately on your

Chris Ducker:

Facebook page is to start using images on almost all of your status updates.

Chris Ducker:

If you go to mine, you'll see very clearly that I do it very regularly.

Chris Ducker:

And it really, truly does work.

Chris Ducker:

You can see what I've done.

Chris Ducker:

It's gone from video, to audio, to blog posts.

Chris Ducker:

To ebook to white paper to slideshare doc to tweetable images to infographic

Chris Ducker:

All off one piece of content and all i've done is produce that original

Chris Ducker:

piece of content That's the only thing you can't outsource yourself.

Chris Ducker:

That's your voice.

Chris Ducker:

That's your brand.

Chris Ducker:

That's your philosophies and your way of getting things across that

Chris Ducker:

stuff should not be outsourced ever, but everything else can be.

Jake Hower:

Yeah, definitely.

Jake Hower:

Now, one very important part, which I'd like to point out there,

Jake Hower:

and often people ask about how you go about finding outsourcers

Jake Hower:

or where can you get stuff from?

Jake Hower:

I think a more important question to be asking is how have you set up a system

Jake Hower:

to allow you to employ these people and.

Jake Hower:

What's very obvious to me here is that you've got a strong

Jake Hower:

or a solid system in place.

Jake Hower:

Is this something that you designed over time?

Jake Hower:

Or is this something that you've had your staff help you with?

Chris Ducker:

Oh, I've definitely had them help for sure.

Chris Ducker:

Even though I've lived in the Philippines for 13 years now, I'm married to Filipina.

Chris Ducker:

I know the culture very well.

Chris Ducker:

The bottom line is I'm still a visitor.

Chris Ducker:

I'm still a foreigner even though I'm a permanent resident and all the rest of it.

Chris Ducker:

I couldn't be, and I wouldn't be where I am today without.

Chris Ducker:

The help of my filipino staff across all aspects of my businesses and I

Chris Ducker:

am very vocal about that I talk about that on stage whenever I speak here

Chris Ducker:

in the country And it's not just me massaging the locals earlobes.

Chris Ducker:

I'm being very serious when I say that I think the large majority of the

Chris Ducker:

strategy honestly speaking comes from me But in terms of the implementation

Chris Ducker:

and you know getting it out there.

Chris Ducker:

They're very involved With the way that we do things and with virtual starfinder,

Chris Ducker:

when we first started I remember saying to Stephanie who's our senior project manager

Chris Ducker:

who helped me start virtual starfinder almost three years ago I remember saying

Chris Ducker:

that, Steph, wouldn't it be great if we could help 10 entrepreneurs a month Find

Chris Ducker:

really good quality virtual assistants to help them build the business.

Chris Ducker:

Wouldn't that be great?

Chris Ducker:

And she then in reply said yeah, it would also be great because we're

Chris Ducker:

helping 10 Talented Filipinos find work with good quality bosses overseas.

Chris Ducker:

So it was like a double edged sword that we were, we physically

Chris Ducker:

started waving about with this idea.

Chris Ducker:

And in the course of that three year period, we've hired, I think it's

Chris Ducker:

very close to a thousand VAs that have been hired over the course of

Chris Ducker:

the time that we've been in business.

Chris Ducker:

So that's a thousand entrepreneurs have found their VAs.

Chris Ducker:

Through virtual starfinder and the first six months boy, were we

Chris Ducker:

flying by the seat of our pants?

Chris Ducker:

I mean it was you know The old entrepreneurial adage of it's like a

Chris Ducker:

duck going along the you know The top of the water above the water everything

Chris Ducker:

looks very graceful But beneath the water, the legs are paddling like crazy.

Chris Ducker:

And that was exactly what it was like for that first six to eight months

Chris Ducker:

or so with virtual staff finder, because we were still finding our way.

Chris Ducker:

We were still looking at our processes.

Chris Ducker:

And we, we still on a month to month basis, actually meet once a month with

Chris Ducker:

the entire team to talk about processes and the way that we automate certain parts

Chris Ducker:

of our recruiting process and obviously.

Chris Ducker:

The majority of it is very manual because it requires a lot of interviews

Chris Ducker:

and background checks and sorting through resumes and marketing and

Chris Ducker:

everything that goes along with that.

Chris Ducker:

There are certain things that we follow on every single procedure

Chris Ducker:

that we go through but every now and then a curveball is thrown and

Chris Ducker:

you learn something new about it.

Chris Ducker:

But, yeah, across...

Chris Ducker:

Across the board, there is a process that we follow in the

Chris Ducker:

way that we help people find VAs.

Chris Ducker:

But, the other flip side of that coin is that they can always

Chris Ducker:

do that on their own as well.

Chris Ducker:

They can go to the job sites, they can post their job description, they can go

Chris Ducker:

through all of the resumes and attempt to do the background checks and, testing

Chris Ducker:

and all that stuff that we do for them.

Chris Ducker:

But ultimately, if you're a savvy entrepreneur, you realize that's

Chris Ducker:

a complete and utter waste of your time and it's better off to...

Chris Ducker:

To use somebody who is doing it day in, day out for hundreds of people.

Chris Ducker:

Oh,

Jake Hower:

absolutely.

Jake Hower:

It makes so much sense to not spend the five plus hours just

Jake Hower:

to post a good job description and put it up on some job boards.

Jake Hower:

Yeah,

Chris Ducker:

and the other thing with the job boards is, I always say they're

Chris Ducker:

a great place to start for project based outsourcing, so if you've never done

Chris Ducker:

any kind of outsourcing before, they're a great place to begin for getting a

Chris Ducker:

logo designed, or a landing page put together, or some transcription work

Chris Ducker:

done, or something along those lines where it's just a one off project, because

Chris Ducker:

it allows you to get your feet wet.

Chris Ducker:

in a virtual way of working, which is absolutely required for it to be able to

Chris Ducker:

work, long term over a period of time.

Chris Ducker:

But once you realize what's possible through outsourcing and what you can

Chris Ducker:

achieve by utilizing the power of working with VAs and building a virtual

Chris Ducker:

team, that's when you have to get a little bit more serious about it,

Chris Ducker:

because that's what you want to do.

Chris Ducker:

You want to build.

Chris Ducker:

The team, you don't want to just have a VA here and there, you need

Chris Ducker:

a VA doing this, another one doing that, another one doing this.

Chris Ducker:

And collectively they become almost like a machine the machine I have

Chris Ducker:

with the content repurposing is it runs pretty much on its own now.

Chris Ducker:

And I definitely wouldn't be able to kick out all the content across all the

Chris Ducker:

different platforms that I do without it.

Chris Ducker:

I'd still be able to blog.

Chris Ducker:

I'd still be able to do my podcast.

Chris Ducker:

I'd still be able to do my video, but everything else that I do online to

Chris Ducker:

market, all of that stuff would disappear overnight if my marketing team disappeared

Jake Hower:

with me.

Jake Hower:

Yeah, absolutely.

Jake Hower:

And that's absolutely very interesting because realistically, as you say,

Jake Hower:

what you can't take out of it is yourself on that high level in

Jake Hower:

terms of producing the content.

Jake Hower:

So why not maximize, why not leverage that by utilizing.

Jake Hower:

Every avenue that you can to get that content

Chris Ducker:

saying, yeah, exactly.

Chris Ducker:

And I always say, and I'm a big believer of this, if you're going to be creating

Chris Ducker:

content, there's two things that you need to keep in mind all the time.

Chris Ducker:

Number one, you want your content to be genuinely consumable.

Chris Ducker:

Meaning people are going to discover it and they will genuinely consume it.

Chris Ducker:

They will either read that podcast, sorry read that blog post.

Chris Ducker:

They will either listen to that podcast episode or devour that entire

Chris Ducker:

video or infographic or whatever.

Chris Ducker:

It must be consumable and not just browsable, if that makes sense.

Chris Ducker:

And the other thing is that once it's consumed, It's got to be shareable.

Chris Ducker:

It's got to be that good that in some way, shape or form, whoever consumed

Chris Ducker:

it decides to go ahead and share it with everybody else that they know.

Chris Ducker:

And that right there is the secret to content marketing.

Chris Ducker:

It's about having stuff that's genuinely consumable and then very easy to share

Chris Ducker:

in terms of what they get out of it.

Chris Ducker:

Yeah.

Jake Hower:

Great.

Jake Hower:

All right.

Jake Hower:

So let's have a look then.

Jake Hower:

How many do you have on your marketing team?

Jake Hower:

There

Chris Ducker:

are five full time people on my marketing team.

Jake Hower:

And are they all filling similar tasks or have you got experts

Chris Ducker:

in a different?

Chris Ducker:

No you have to make sure that you hire for the roles and not for the tasks.

Chris Ducker:

So all five of those people do very different things for me.

Chris Ducker:

One of them is a general VA.

Chris Ducker:

She'll manage my blog.

Chris Ducker:

She'll upload all my content, take care of all that sort of stuff for me.

Chris Ducker:

The second one is a graphic designer, which is self explanatory.

Chris Ducker:

The third one is a video and a podcast editor.

Chris Ducker:

The fourth one works on more SEO and kind of internet marketing type tactics.

Chris Ducker:

And then the fifth one is a project manager that kind of

Chris Ducker:

manages the whole lot and just make sure that everything works real

Jake Hower:

nice.

Jake Hower:

Yeah.

Jake Hower:

Fantastic.

Jake Hower:

Now, how do you go about building redundancy into that?

Jake Hower:

What if one part of the system breaks down for whatever reason, potentially

Jake Hower:

say a brown out or something like

Chris Ducker:

that?

Chris Ducker:

Yeah.

Chris Ducker:

I'm, the fact of the matter is that, redundancy is important

Chris Ducker:

in every level of business.

Chris Ducker:

And I think the marketing should not be discounted.

Chris Ducker:

A lot of people just.

Chris Ducker:

tend to focus on the operational side of businesses in regards to redundancy,

Chris Ducker:

but I think marketing is, probably it's got to be right out there in the top

Chris Ducker:

three in terms of, the important aspects.

Chris Ducker:

And I wish there was like a silver bullet for this one, but there

Chris Ducker:

isn't really, I make sure that.

Chris Ducker:

A couple of my team can very simply edit videos just in case my video editor who

Chris Ducker:

is absolutely fantastic is not around.

Chris Ducker:

I can still get video content out there, the podcasting side of things he

Chris Ducker:

also handles, but but I can also edit my own podcasts if I need to as well.

Chris Ducker:

The good thing about me is that because I've been podcasting for so long now.

Chris Ducker:

Generally speaking, there's not a whole lot of editing involved anyway.

Chris Ducker:

It's a combination of experience and the fact that my podcast episodes

Chris Ducker:

are very conversational anyway.

Chris Ducker:

So there's generally not a lot of editing involved with my podcast, but that's

Chris Ducker:

not a horrible thing to, to have to do myself if I have to the tough one for

Chris Ducker:

me, actually above and beyond everything else there is the graphic designer.

Chris Ducker:

Because really good graphic designers are very hard to find.

Chris Ducker:

And when you do find them, you've got to make sure that you look after

Chris Ducker:

them properly, both financially.

Chris Ducker:

And in terms of, culture and the way that you work with them everything

Chris Ducker:

else, I feel relatively confident that we could handle within the team without

Chris Ducker:

any major issues, but the graphic designer, that's a real art form.

Chris Ducker:

And it's a tough one.

Chris Ducker:

And I wish I could use Photoshop a little better than I can, but I can't,

Chris Ducker:

and neither can anybody else in my team.

Chris Ducker:

So yeah, if my graphic designer was to disappear.

Chris Ducker:

Could I continue to put stuff out?

Chris Ducker:

Yes, of course.

Chris Ducker:

I could go to 99designs or I could find a, a freelance graphic

Chris Ducker:

designer relatively easily.

Chris Ducker:

But in terms of actually replacing them full time on my

Chris Ducker:

team, that would be a tough one.

Chris Ducker:

Maybe you've maybe you've tripped up a chink in my armor there, Jake.

Chris Ducker:

I'll have to look at that one.

Jake Hower:

That's very interesting because I've got a team very

Jake Hower:

similar in job roles to you have.

Jake Hower:

I have a project manager.

Jake Hower:

He looks after all the general stuff and manages everybody.

Jake Hower:

I have an illustrator, I have a video editor and I've got a sound engineer and

Jake Hower:

I'm on call, I then have a content writer for press releases, et cetera, et cetera.

Jake Hower:

And let's get a little bit actionable for our listeners, because it may

Jake Hower:

be that they're not necessarily.

Jake Hower:

Able to just have this automatic team come in and start producing content for them.

Jake Hower:

So I might explain a little bit about how I went about building my team.

Jake Hower:

And I'm sure you'll be able to add a lot to this, Chris, and

Jake Hower:

give us even myself a lot of tips.

Jake Hower:

So I started off with my content, producing it myself.

Jake Hower:

Once I was comfortable that the process was relatively strong, I brought in a

Jake Hower:

project manager who took off most of those tasks, including the video editing.

Jake Hower:

Once he was sufficient in it, we got ourselves a video editor.

Jake Hower:

Huh?

Jake Hower:

Which increased the quality of the video editing, of course, and

Jake Hower:

freed up the project manager's time to focus on other things.

Jake Hower:

Once we had that under control, we brought in an illustrator,

Jake Hower:

and then also the content writer.

Jake Hower:

So that right now, the redundancy plan for us is really, I can do Most

Jake Hower:

roles except again for the graphic design and so can my project manager.

Jake Hower:

So it's quite similar there.

Jake Hower:

There is a kink in the arm up, but it's, as you say, graphic designer is not easily

Chris Ducker:

replaced.

Chris Ducker:

No, it's not.

Chris Ducker:

And, the fact of the matter is that I don't think, it just goes to show

Chris Ducker:

you, even though I do what I do.

Chris Ducker:

In regards to, finding other people, VAs and all that sort of stuff.

Chris Ducker:

The fact of the matter is that no business is trouble free.

Chris Ducker:

And that is one thing I can definitely attest to.

Chris Ducker:

Just as you think that everything's rolling along nicely, I guarantee you,

Chris Ducker:

something will happen that will put, that will knock you down a little bit.

Chris Ducker:

And that's one of the traits of the entrepreneur.

Chris Ducker:

Or rather the successful entrepreneur, he's been able to handle those knocks

Chris Ducker:

as and when they come along in whatever way is deemed plausible at the time

Chris Ducker:

and to take it up to the next level.

Chris Ducker:

And I always say, one of my biggest phrases, and I use it literally daily,

Chris Ducker:

either whether I'm talking to myself which I do quite regularly maybe

Chris Ducker:

I should see someone about that.

Chris Ducker:

Or whether I'm speaking with a member of my team or whoever the case may be.

Chris Ducker:

One of the biggest phrases I use over and over again is, I'm too busy for bullshit.

Chris Ducker:

And that, for me, sticks out like a sore thumb in the way

Chris Ducker:

that I manage my businesses.

Chris Ducker:

The fact of the matter is, if there's any kind of bullshit that raises its

Chris Ducker:

head in the way that I run my business, I take care of it because i'm too busy

Chris Ducker:

to handle it I take care of it and I do it quickly and I do it efficiently

Chris Ducker:

And then we get over it and we just we carry on until the next piece of

Chris Ducker:

bullshit comes along Because it will do it'll rear its head quite regularly.

Chris Ducker:

But that's you know, that's why I was saying As entrepreneurs, as business

Chris Ducker:

owners, all we are at the end of the day are glorified problem solvers, we have

Chris Ducker:

other people to help us run our business.

Chris Ducker:

We don't run our businesses, we grow our business and we, we

Chris Ducker:

market our businesses and that all comes down to solving problems,

Chris Ducker:

above and beyond everything else.

Jake Hower:

Yeah, definitely.

Jake Hower:

All right.

Jake Hower:

Now let's quickly focus a little bit on standing out.

Jake Hower:

Cause this is something that you said was very important and it's very true.

Jake Hower:

One thing that our listeners may be thinking right now is, holy

Jake Hower:

crap, if I employ all these people, it's going to be so expensive.

Jake Hower:

The reality is though, that it doesn't necessarily add cost on a per piece

Jake Hower:

basis, what it does do is it, the cost will stay relatively similar when you've

Jake Hower:

got these different people on your team.

Jake Hower:

What will increase significantly is the quality.

Chris Ducker:

Yeah.

Chris Ducker:

And not only the quality, but also the revenue that you get

Chris Ducker:

back from that investment, like you shouldn't look at manpower,

Chris Ducker:

never look at manpower as a cost.

Chris Ducker:

That's crazy.

Chris Ducker:

Why would you do that?

Chris Ducker:

These people that you bring on board as your team, whether they be virtual

Chris Ducker:

or physically there with you, they are an investment in your business.

Chris Ducker:

Then not a cost just because you paid him a monthly salary and it might look like a

Chris Ducker:

cost on a P& L statement It's not a cost.

Chris Ducker:

It's a damn investment and the moment you snap into that mentality of I'm investing

Chris Ducker:

money in these people But I'm also investing mentorship and time and energy

Chris Ducker:

and effort into these people as well And what am I going to get out of return?

Chris Ducker:

I'm gonna get them helping me build my business and I feel like a lot

Chris Ducker:

of people have Their heads turned on the wrong way when it comes

Chris Ducker:

to staff and things like that.

Chris Ducker:

Number one most important thing for me in my business is my people.

Chris Ducker:

That's right at the top of the list.

Chris Ducker:

Number two are my existing clients.

Chris Ducker:

And number three are my prospective clients, or

Chris Ducker:

bringing on board new business.

Chris Ducker:

I think a lot of business owners have that arse backwards.

Chris Ducker:

Where they focus, number one, on bringing on board new business.

Chris Ducker:

Then looking after their clients.

Chris Ducker:

And then taking care of their people.

Chris Ducker:

And these are the type of business owners for me.

Chris Ducker:

That are going to go bankrupt sooner or later because they've got their head

Chris Ducker:

sewed on completely the wrong way around.

Chris Ducker:

If you don't take care of your people and look at them in the right mindset

Chris Ducker:

in terms of their willingness to help you day in day out to build and run your

Chris Ducker:

business, then you know you, you're a little crazy, you're all la right there.

Chris Ducker:

Your people are your business and that's why I.

Chris Ducker:

I tend to try and take care of my people as much as I possibly can.

Jake Hower:

Yeah, that's so true.

Jake Hower:

That's so true.

Jake Hower:

All right, Chris, we've taken quite a lot of time there.

Jake Hower:

I think we've, unraveled a little bit about how you produce content.

Jake Hower:

And there's a lot that our listeners can go off and implement right now.

Jake Hower:

One thing we were talking about, there is a virtual staff finder.

Jake Hower:

Now, where can our listeners go off and find out a little bit more

Jake Hower:

about that particular service?

Chris Ducker:

Yeah, if they're interested in hiring either a part time or a

Chris Ducker:

full time VAA to become a member of their team, and that's all we do.

Chris Ducker:

We don't do project based outsourcing or anything like that, but if they

Chris Ducker:

are interested in that, they can just hop on over to virtualstarfinder.

Chris Ducker:

com and we'll take care of them.

Chris Ducker:

I'm sure you'll link up to everything in the show notes, but

Chris Ducker:

yeah, we'll take good care of them.

Chris Ducker:

If they want to reach out to me on my blog, they can also

Chris Ducker:

do that over at chrisdafer.

Chris Ducker:

com as well.

Chris Ducker:

I'm very approachable and I'm always available on Twitter,

Chris Ducker:

that's Twitter's my, my, my kind of main social media stable diet.

Chris Ducker:

After that it's Facebook.

Jake Hower:

Oh, that's fantastic.

Jake Hower:

All right, Chris, thanks very much for coming on the show today.

Jake Hower:

I've certainly really appreciate it and I know our listeners will as well.

Jake Hower:

So thank

Chris Ducker:

you very much.

Chris Ducker:

Oh, thank you mate for having me on.

Chris Ducker:

I thoroughly enjoyed our little coffee.

Chris Ducker:

I wish it could have been a longer.

Chris Ducker:

Coffee and turned into a proper breakfast or something.

Chris Ducker:

Maybe we'll do that next time I'm in Melbourne.

Chris Ducker:

Yeah,

Jake Hower:

absolutely.

Jake Hower:

I'm sure we will.

Jake Hower:

All right, Chris, thanks very much.

Jake Hower:

And I'll speak to you very soon.

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