Summer break is calling, but are you ready to truly disconnect? In this episode, we share our 3-step May/June crossover plan. Think of it as the ultimate end of year teacher checklist for your mind and classroom. We guide you through simple steps to give your brain breathing room, create emotional closure, and set the stage for a stress-free summer break.

Prefer to read? Grab the episode transcript and resources in the show notes here: https://www.secondstorywindow.net/podcast/end-of-year-teacher-checklist/

Resources:

• Freebie: End of Year Roadmap
• Dandruff Comb
• Shower Affirmation Cards
• Join the Teacher Approved Club!
• Connect with us on Instagram @2ndstorywindow.
• Shop our teacher-approved resources.
• Join our Facebook group, Teacher Approved
• Leave your review on Apple Podcasts!

Related Episodes to Enjoy:

• Episode 131, To-Do List Magic - How to Prioritize Your Teacher Tasks This Summer
• Episode 193, Why Smart Teachers Start Planning for Next Year in May
• Episode 194, Want a Smoother Back to School? Do These 5 Things Now
• Episode 195, Ditch the Countdown: A Better Way to Create End of Year Closure

This is episode 196 of Teacher Approved.

You're listening to Teacher Approved, the podcast helping

educators elevate what matters and simplify the rest. I'm

Heidi.

And I'm Emily. We're the creators behind Second Story

Window, where we give research based and teacher approved

strategies that make teaching less stressful and more

effective. You can check out the show notes and resources from

each episode at secondstorywindow.net.

We're so glad you're tuning in today. Let's get to

the show.

Hey there. Thanks for joining us today. In today's

episode, we are sharing our simple three step approach to

help you mentally wrap up the school year without carrying a

bag of stress into your summer.

Let's start with a try it tomorrow, where we share a quick

win that you can try right away. Emily, what is our suggestion

this week?

Our try it tomorrow is to designate a school task cutoff

date and stick to it. So before the final bell rings, decide on

a specific day and time when all school related work must cease.

Communicate this to colleagues, if necessary, and most

importantly, commit to it yourself.

Absolutely. You deserve to firmly shut the door on

school life as you head into the wonderful world that is summer

life. If you need some accountability, make sure to

communicate your cutoff date to people who will hold you

accountable for sticking to it, and then shut the door on school

and enjoy your time off.

If you like this idea or anything else we share on the

podcast, would you do us a favor and give us a five star rating

and review in Apple podcasts?

It is that time of year where one foot is still in the

classroom and the other is already halfway into summer

break. Mentally, you're probably clocked out, and emotionally,

you might be riding that roller coaster between, I can't wait to

be done and I still have a million things to do.

If that sounds familiar, you are absolutely not alone. We

all know that feeling, and what makes it even harder is that our

teacher brains never really shut off.

Oh, my goodness, yes, you're supposed to be relaxing,

but there's always that voice saying, if you don't get it done

now, you're going to regret it in August. Meanwhile, you are so

exhausted you can barely remember to bring your lunch to

school, let alone plan for next fall.

The good news is that you don't have to stay stuck in

those feelings. We want you to finish the year feeling grounded

and confident, not like you're limping to the finish line,

dragging your to do list like a strip of toilet paper stuck to

your shoe. With a few simple mindset shifts and practical

tools, you can leave school feeling more done than undone.

We are calling this our May/June crossover plan. It's

not about adding more to your plate. It's about giving you

permission to wrap things up with intention so you can

actually enjoy your summer.

You deserve a real break, not one where you're constantly

checking email or waking up in a cold sweat because you dreamed

you forgot to turn in your textbook inventory.

The May/June crossover plan has three parts: capture

and contain, prep for the pause, and close the loop. Our goal is

to give you a simple framework that will allow you to mentally

clock out without dropping any balls or carrying your teacher

guilt into summer.

Man, we do love a list. So let's dive into part one of

our list, which is capture and contain. So this is all about

giving your brain some breathing room. If you're like most

teachers right now, your brain is trying to tie up a lot of

loose ends at once. It's like having a very full, very chaotic

parking lot inside your head. There are cars everywhere, some

are parked in actual spaces, and some are double parked, and then

some are just abandoned in the middle of the lane, which is

kind of how it feels like when everybody's at the school for a

band concert and the parents have just given up trying to

find a place to park, and it's just mass chaos. So if you've

been there, you can visualize what I'm visualizing.

Those cars are all your thoughts, worries, and to do's.

Did I remember to submit my supply list? What if I tried a

different seating arrangement next year? I should really

laminate those anchor charts before I leave.

So what if we could park some of those thought cars? The

thoughts aren't the problem. The problem is that the thoughts

have nowhere to go. They're stuck in gridlock and taking up

valuable mental real estate when your brain desperately needs a

vacation,

The solution is simple, but it is powerful. Create an

actual physical parking lot for all of those thoughts. You

sometimes call this a brain dump, but, you know, I kind of

like thinking of it as a summer parking lot. You're not getting

rid of the cars, you're just giving them an organized place

to hang out while you're away.

Your parking lot can be as simple as a stack of sticky

notes or a dedicated notebook, or you can just have a Google

doc titled For August. Whatever system helps you breathe easier

is the right one for you.

The key is to have one specific place where you capture

every random thought, every idea or worry that pops into your

head over the next few weeks, and we do mean everything. I

need to move the bookshelf to the other wall. Or consider a

new morning routine. Ask about that grant for the garden

project.

So because we want to capture those thoughts

immediately, your parking lot needs to be where you are. So

using a notebook for your thoughts is great unless you

find yourself wide awake in the middle of the night with an

urgent thought and nowhere to write it down because you left

your notebook at school.

Oh, that is a guaranteed way to ensure that you're not

gonna be getting back to sleep anytime soon. So make sure that

whatever you use for your thought parking lot is something

that you can easily access anytime you need it.

It may seem too good to be true, but we promise that

writing down your thoughts is kind of a magical way to

decrease your anxiety level. Our brains are great idea machines,

but they are not built to be remembering machines, but once

you write something down, your brain can let go.

This strategy helps you gently shift into summer mode

with peace of mind. I started doing something like this years

ago, and it completely changed how I transitioned into summer.

Instead of carrying this invisible backpack of things

that I should be thinking about, I just dumped it all in a

document and then closed my laptop.

Yeah, and using a document is a better idea than

what I do, which is just send myself emails where the thought

is the subject line, because then sometimes the next day, I'm

like, what and what even was this? And my inbox is a mess.

Don't, don't do that. Use a doc.

And then you have to do something with that email and

put that information somewhere where you can use it.

And then it gets buried in my email by other emails, and

then I see it, like, a month later, I'm like, Oh my gosh, I

forgot about that. So that's not a good approach. Use a doc. And

what's great about this approach is that you're not ignoring

these thoughts or or like pretending that they don't

matter. You're just containing them so they don't take over

your well deserved break.

Right now is not the time for action. We're just

committing to remembering. That's the limit of what we can

handle right now. This gives your brain the comfort of

knowing it's not going to lose thoughts without forcing you to

act on them immediately before they're forgotten.

And then when you come back in August, you will have

this gift waiting for you—all your end of your insights and

ideas captured when they were fresh in your mind.

Now, if you want to take this to the next level, we have

several different to do pages in our end of year roadmap. There's

a general brain dump page called my summer to do list, plus there

are pages for May through August, so you can schedule when

you might want to try to do some of those tasks on your to do

list.

All roads lead back to the end of year roadmap at this

time of year.

No joke.

If you want to organize that brain dump list, there's a

sheet called tasks by location, and this helps you maximize your

energy and time. And then there's a task status list,

where you can identify each task's first steps. Writing down

the first step for each task can lift a huge weight off your

shoulders. When it's time to do some school work, you'll already

know exactly where to start, which is often the hardest part.

There is zero expectation that you should use every one of

those lists, but there's enough there that there should be

something that helps you build the system that you need. The

link to our free end of year roadmap is in the show notes.

But even if you just grab a notebook and start scribbling,

you are still giving yourself a huge gift.

Okay. So with all of those swirling thoughts

captured, it's time for part two of the May/June crossover plan,

prep for the pause. This is where we set the stage for a

real break.

The question to ask yourself here is, what can I put

in place now so I can fully pause later? The goal isn't to

pretend that teaching doesn't exist for two months. As nice as

that would be, it's just not realistic for most of us.

Instead, it's about creating clear boundaries so that when

you do think about school, it is intentional rather than

intrusive.

One simple way to make space for your summer pause is

to move your teacher bag and put it out of sight. You can put it

in your closet, and keep it in the trunk of your car, out of

sight, out of mind, but still easy to get if you do need it.

Another game changer is setting your out of office

message, something simple like, thanks for your email. I'm

currently on summer break, and I will respond when school resumes

in August. If this is urgent, please contact the school. This

sets a clear boundary that protects your time and it also

manages expectations.

While you're at it, delete or hide those school

related apps on your phone. You can temporarily remove any

school email, grading, or communication apps and reinstall

them when school nears, if you really have to have those on

your phone.

And now's the time to batch any lingering to do tasks.

If you know you need to submit final receipts or purge that

drawer of mystery supplies, try and tackle it now. Don't let

these tasks bleed into your first weeks of summer.

It may be helpful to block off specific time, like

maybe a day or even just an afternoon after the students

leave, to knock out all those tasks at once. It's so much

better to stay late one day in June than to have these tasks

hanging over your head in July.

You could even try scheduling a classroom cleanup

day with your work besties team up for mutual accountability and

make classroom cleanup social, rather than isolating. Having

others help makes tasks more enjoyable and efficient and

bonus points if you bring some snacks.

In episode 194 we talked about the three bin system for

breaking down your classroom. So you set up one bin for any

summer work you know that you will actually do, one for your

classroom setup materials, and one for the first week of school

essentials. Label them, stack them where you can get to them

and walk away.

Being intentional about preparing for summer isn't about

doing more. It's about doing just enough to allow your brain

to actually shut off and your body to rest, because you

deserve a real break.

And that brings us to the third part of our May/June

crossover plan, which is close the loop. This is where we give

ourselves emotional closure on the school year. We often talk

about student closure, but like we mentioned last week, teacher

closure matters just as much.

I think this might be one of the most overlooked parts of

transitioning to summer, but it's so important. Teaching

isn't just a job, it is personal. Each year is a journey

with its own highs and lows, victories and challenges.

Without some kind of closure, it's easy to carry those

emotions, especially the heavy ones, like frustration or

disappointment, right into your summer.

Small rituals can make a big difference. So on the last

day of school, I liked to take a photo of my empty classroom, all

tucked up for summer hibernation. There's something

so satisfying about seeing that clean slate and knowing it's

ready for a fresh start in the fall.

And don't underestimate the power of simply saying

goodbye to your room. Walk around, touch the walls, sit at

your desk, lean into the Marie Kondo woowoo-ness of it all,

thank your room for all of the wonder that it held this year.

Even though the carpet is old and it doesn't have enough

outlets and you never know what the temperature will be, you and

your classroom are a pretty good team.

Another idea is to write a quick note of encouragement to

your future self, highlighting what went well this year and

what you hope for next year, and then you could tuck it into your

desk drawer to read on your first morning back at work.

In episode 195 we talked about closing the school year

with heart. The idea is to honor what you've accomplished and

acknowledge any difficulties before moving on. You deserve to

start somewhere with a sense of peace and not panic or regret.

These small rituals help you draw a line between the school

year and your break.

And that is our May/June crossover plan. Capture the

thoughts swirling in your brain, prep for your exit so you can

truly pause, and close the loop with simple emotional closure.

It's not complicated, but it makes a world of difference.

You don't have to be perfectly planned. You just need

a clear exit ramp and a little compassion for yourself.

Do you want a little help making that exit smoother? Well,

then download our end of your roadmap. It's totally free and

full of simple prompts and checklists to help you finish

strong without the stress. You'll find a link in our show

notes.

But if you're feeling the pull to rest and the tug to

regroup, you are absolutely not alone. That's why the teacher

summer talks are coming in June, to help you gently shift into

summer reflection and feel ready for what's next without the

pressure. So stay tuned. You are going to love this.

Oh, you really are. So go give future you the gift of a

peaceful start to summer, because you have earned it.

We would love to hear your end of year rituals, or how

you mentally transition to summer. Come join the

conversation in our Teacher Approved Facebook group.

Now for our teacher approved Tip of the Week, where

we share an actionable tip to help you elevate what matters

and simplify the rest. This week's teacher approved tip is

create a classroom closing checklist. Tell us more about

this. Heidi.

Well, make a comprehensive list of everything

that must be done before you leave your classroom at the end

of the year. For example, all of the fun stuff, like inventorying

your cleaning supplies, organizing textbooks, checking

in all the technology, maybe hiding that coffee maker you're

not supposed to have in your room. Check off the items

systematically so you can mentally release those

responsibilities.

And don't forget to turn your grades in, because Heidi

knows from experience, they'll chase you down in during summer

if you forget to do that.

Did have that problem one year.

To help you out with this, we've added some pages to

our end of your roadmap freebie. Yes, we're talking about it some

more. You can't trust us with digital products because they're

just too easy to extend. So give us a couple years, and this will

be a 75 page freebie, and you'll be glad you have it. But for

what we just added, there's a checklist for packing up your

room, there's a page to write a letter to your future self for

back to school encouragement, there's an inventory sheet for

any classroom items you need to inventory at the end of the

year. And then there's a sheet so you can keep track of what

you put in your three bins. Remember your classroom

resources bin, your need first bin, and your first week of

school bin.

Now if you've already downloaded the end of your

roadmap, you might be thinking, great ladies, I already have

this. But don't worry, it is so easy to add these new pages. I

promise it's so easy. If you have downloaded the roadmap, but

you haven't filled anything out yet, just delete the old version

and download the new version.

That's for sure the easiest way. But if you have

written a few things in your roadmap, but not a lot, download

the new version and copy and paste anything you've written

into the new document, and then delete your old one.

If you have written a lot in your roadmap and you don't

feel like copying and pasting, go ahead and download the new

roadmap and then look at the pages we've just added. For any

pages that you want to add to your current roadmap, just click

the little tab at the bottom of the page on the new download.

This will bring up a bunch of options like delete and

duplicate, but the option you want is copy to. So when you

click that, it'll bring up option and you want copy to

existing spreadsheet. And then you can select your roadmap

file, and it will copy it right in there. Once you have copied

over any of the new sheets that you want, you can just delete

the file that you downloaded.

I promise it's way easier than it sounds, and there's so

much good stuff in there. We just don't want you to miss any

of it as we keep adding really awesome new additions to it. So

make sure to head to the show notes so you can grab your own

copy or update your copy if you need the latest one.

To wrap up the show we're sharing what we're giving extra

credit to this week. Emily, what gets your extra credit?

Well, I'm giving extra credit to something super sexy.

It's my new dandruff comb. I was like, why does it have to be

called that?? I told you it was super sexy. The thing about this

comb is that it has hollow teeth, so it exfoliates your

scalp when you comb it across your scalp. And then what's cool

about it is it has a little button that cleans it out after.

Gross.

No, it's not gross. It's not gross. I promise it's not

gross. It's not, it's less gross than having your scalp flakes

end up your clothes.

That's very true. Yeah.

So it gets it out of your hair very easily. It feels

really good. And I feel like my scalp has been like, extra clean

since I started using this.

Well, that does sound like a win.

I'm gonna turn you into a fan instead of a hater.

We'll see.

I know that dandruff scales run in our family, so

don't try to pretend you're better than my dandruff comb.

Don't out our dirty laundry on a national podcast!

Sorry mom for bringing shame on our family. What are

you giving extra credit to you, Heidi? Better bring something

really good after that mocking.

Oh, it is excellent. It is so lovely and centering and

healing. So I'm giving extra credit to JaxKelly's shower

affirmation cards. These are really just such a simple way to

add a little brightness to your day. These cards are made from

like, some special material, probably plasticky, so it makes

them waterproof. So you just choose one, I like to choose one

at random, and then you get your shower wall a little wet, and

the card just sticks to it. And then while you're showering, you

can remind yourself that I am creating a life of passion and

purpose, or I am open and ready to receive amazing

possibilities.

They have several different sets for things like abundance,

So you can use the dandruff comb and then take a shower, and

anxiety and positivity and lots more than that. And they have

sets for kids and teens as well. I think these are really unique

then, if you're lucky, you'll pull out one that's like, I'm

gifts, especially if you have someone who might be going

still worthy, even though I have dandruff sometimes.

through a hard time. And I also think these are really helpful

They have some pretty specific ones, so they probably have

if you happen to be in a place right now where that thinking

time in the shower might lead to spiraling thoughts. So I give

these 10 stars out of 10 stars, I don't know, how many stars do

you think can get? This gets all of them. They're just really

lovely, a little bit of brightness in a world that can

that.

sometimes feel overwhelming.

If not, you can just make your own card to add to the set.

That is it for today's episode. Use our May/June

crossover plan to mentally clock out without dropping the ball,

and don't forget our teacher approved tip to create a

checklist for packing up your classroom.

We hope you enjoyed this episode of Teacher Approved. I'm Heidi.

And I'm Emily. Thank you for listening. Be sure to follow

or subscribe in your podcast app so that you never miss an

episode.

You can connect with us and other teachers in the

Teacher Approved Facebook group. We'll see you here next week.

Bye for now.

Bye.