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Pricing for Freelancers: Tips and Tactics to Capture More Value
Episode 78th April 2024 • The Pricing Lady • Janene Liston
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Welcome to Live With The Pricing Lady.

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I'm Janene, your hostess.

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This show is all about helping you build a sustainably profitable

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business while making an unbelievable impact on your world.

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Learn from my 20 years of experience and from my guests as we discuss their pricing

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challenges, failures, and successes.

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Pricing is a way of being or behaving in your business.

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My mission is to help you confidently charge for the value you deliver.

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Pricing is either hurting or helping your business.

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Let's make sure it's helping you reach your dreams.

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Today, I'd like to welcome my guest, Karla Fernandes.

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Hi, Karla.

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Hi, Janene.

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So good to be here.

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I'm thrilled to have you here.

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We're going to be doing something a little bit different today.

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Karla asked to come on the show to actually ask me questions.

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I'm a bit in the hot seat here, but before we get into her questions, let's

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get to know Karla a little bit more.

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First of all, Karla, where are you joining us from today?

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I live in Lucerne, Switzerland.

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Lucerne.

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And are you originally from Switzerland?

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No, I'm from Brazil, and yeah, I live here.

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Excellent.

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And what is your superpower?

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Okay,

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I am a jack of all trades.

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As a designer, that is a generalist, I can really tackle various topics.

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And then, as a team of one I can do a little bit of everything from zero to end.

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Okay, that's a great skill to have.

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Very useful, I'm sure, as well.

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What's something you, like to share with us, of course, that

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most people don't know about you?

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Most people don't know about me that I started my career as a graphic designer.

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Then I became a full stack developer long before I started

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creating native apps using no code.

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Okay.

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Okay.

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Super.

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Excellent.

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The next thing is, why don't you tell us a little bit about your journey to,

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your business and how you got started?

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Okay, so I am a digital product designer and consultant mentor, and I have 25

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plus years of experience in design.

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I have been working with more than 150 companies, well known tech

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startups, educational organizations, and service based companies.

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I speak four languages and I have been living this digital nomad life,

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like I lived in 11 countries before coming to Switzerland, and I have

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launched More than a dozen apps.

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I am as a mentor, I really care for my mentees and that's why we are having

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this episode today that you are so kind to share your expertise with these

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people like me that want to actually start their careers as a freelancer.

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Like, I mean, a lot of junior designers today are interested in starting a

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You know, Job Hunt has been a hustle, like a lot of layoffs and they are

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really interested in starting, but they don't know how, and when they

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learn how to get their first customer, the second thing that really hurt

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them, it's pricing, they don't know what to do, what's the best practice.

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And of course, like I started 18 years ago to be a freelancer and

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the things have changed so much.

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Right?

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Like three years ago, AI was nothing and now it's so much.

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So imagining pricing, how much has changed?

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And I'm here to ask you a bunch of questions that probably you have a

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lot of designers out there and also freelancers and solopreneurs like myself.

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Okay.

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Before we get into the questions, I do have one more question for you.

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What was it like when you first started, the first time you had to set a price

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for what you did in your business?

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Oh, it was very interesting time.

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I would say like at the first time you actually get to do a project for someone.

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As for money, and they say, yes, it's so exciting.

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it's so exciting, right?

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Like, wow.

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Someone is really paying me to do something I already enjoy doing, right?

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Like the first, actually, I believe that the first project I did that was as a

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freelancer, it was a branding project.

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And I just saw, restaurant nearby my place and they had this horrible It

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was really horrible, like, and the food was so good, and I really thought

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this was It could be much better.

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I ended up there, like I actually did some drafts of it, like all myself, by myself.

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And then I went there and I said like, you know, I would actually really love

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to augment you with a brand because I'd really love to eat here and so on.

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Owner just told me like, well, Karla, we will hire you.

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Even if we exchange that in food, which I actually found was a very good deal.

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I thought, okay, this is amazing.

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I just didn't know what to price.

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So I told him like, Oh, what do you think you would be fair?

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Like for sure this was not the best, how to say, experience.

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But for me as a, Very junior, like, starting my career.

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That was awesome.

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And he was very kind.

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Like there is even really changing a little bit subject.

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There is a guy that did something like that.

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He used to give their, his customers websites and say,

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like, you pay what you want.

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And he ended up actually earning a lot of money because people were so happy

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with his work and then he earned a lot, but that cannot be the case everywhere.

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Right.

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So, but he was very kind.

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And I think if I would put in terms of today, I would have earned maybe,

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yeah, 500 francs or so that for someone starting, it's a good price for.

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Yeah.

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Okay.

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Okay.

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Now I'm always curious what it's like for people that first time they have to do it.

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Everybody's experience is a little bit different.

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Okay.

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So now you have some questions for me focused on pricing for freelancers.

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Why don't we dig into some of those questions?

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Yeah, sure.

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I you do the first one.

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So what key factors, like in your opinion, should freelancers consider

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when pricing their services?

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Yeah.

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I think one of the very first things I would say is super important.

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And I know you follow me, Karla.

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So you probably know this is coming is getting really clear

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on who your customers are.

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I liken this to, picking up a set of binoculars and you look through

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and it's all unfocused and blurry.

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And then you start adjusting the binoculars and you see very quickly

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that things can come into focus and understanding your customer is like

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bringing your binoculars into focus because if your customers are, let's say,

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small businesses, small local businesses, Then you probably are going to charge a

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different price than if you're working for large multinational companies.

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And that's why I say getting clear on who you're targeting first is going to,

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in large part, determine the prices.

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So that's one thing I would say.

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I know for a lot of freelancers, they kind of feel like they

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have one price for everybody.

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You know, there's a price for the work.

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I'm saying that there could be different prices for your work, depending on

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who you're serving, because different people will value it in a different

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way, or it'll bring a different level of value to different types of companies.

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Yeah.

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So that's the first thing I would say is a real key factor.

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Another thing, and people don't like to talk about it because it's a little bit

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unsexy, is your business targets or goals.

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So what are you trying to achieve with your business?

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If this is just a side gig because you love doing it, you may choose to do

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something different with your pricing than if you're going to be living from it.

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Yeah.

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Doesn't mean you have to charge different prices in those two cases, but often

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you will charge something different.

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That's also really important.

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Yeah.

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There's a lot of things here that Play into it.

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But those are the two places where I recommend most people start because

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most people will actually, especially freelancers will start by looking

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at what everybody else is charging, but one, there's not always a lot of

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transparency in the freelance side.

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There's some, but not always a lot, depending on which industry you're

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in, but also if you benchmark yourself against the wrong people, then you

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can very quickly come up with a price that isn't going to be good for you.

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Another thing to consider is to think about how much you want to work.

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This is kind of funny way to go about this, but in freelance when people

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first start out often, not always, but often they're being paid for time.

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Not my favorite pricing model.

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We can talk about that later.

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But when you're paying time, then your time is limited, there are

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a limited number of hours in the day and an even smaller number of

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hours, which you're willing to work.

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And so what you charge also has to reflect you being able to, you

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know, earn enough money from it.

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And if you charge too little, there simply aren't enough hours in the day for you

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to earn the money that you would like.

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And all of those things, you know, are part of the process

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of determining what to charge.

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It has to be balanced between what people are willing to pay,

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how much profit you can earn, how much you're going to have to work.

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You know, it's not, it's not like a calculation per se.

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There are calculations in it at times, but it's about bringing these different

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aspects into balance when you set prices,

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direction.

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Yeah.

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That's definitely a point that you know, you said that we should talk more

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about, and I definitely see that coming.

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Like I have a lot of Experience, right?

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Like a 25 years and a lot of senior designers like me as are also freelancers.

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Then you get into that point in your work life that you are very effective.

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You do things much faster than you used to do when you are a junior designer

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or working as a junior or anything.

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Right, like you didn't know your skills, you didn't know how much time you needed.

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And if you get on this mess of charging per hour, you have, I dunno,

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8, 10, 12 hours to work every day.

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And then you earn that.

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But if you get very fast and you charge per hour can be a huge problem.

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So how can freelancers really balance this competitive pricing with a

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fair compensation like for their expertise that is not because they

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are seniors that they do things faster that now they get to earn less.

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Yeah, yeah.

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No, and that's, that's a really good point.

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So before I answer your question, let me just go back a step.

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And that's a really important point to make very clear to people.

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When you charge based on time, as you gain experience and expertise,

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you can do things Faster, more effectively, and it may actually

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get your clients better results.

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And all three of those things are added value for the customer, which means that

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if you're charging per day or per hour, you would charge less because you get

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it done quicker, but they're actually getting better results than before.

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So using time based prices over time doesn't actually scale with

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you as you become more effective and efficient in your business.

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So that, that goes to my distaste, let's say, for, for time based prices.

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They have a time, ha ha ha, and a place.

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Yeah, and they are easy to start with, but you need to remember at some point

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you're going to want to transition.

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So now let's go to your second question about balancing competitive, being

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competitive versus fair compensation.

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Now, the first thing that I would say is really important is making sure that

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your definition of a fair compensation or a fair price is all encompassing.

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This is one of the things I talk about a lot, like what is a fair price?

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And for me, it has three elements.

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The first one is a fair price is aligned with the value that you

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deliver or that your offer or your product or service delivers.

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Right.

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Second of all.

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It's at a level that people are willing to pay.

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And third of all, and this is the one that most people miss, right?

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Is that it brings you a reasonable profit.

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So oftentimes when people talk about fair compensation or far prices, they lean more

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towards it being fair for the customer.

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And they often will leave themselves out of that equation.

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It's amazing point.

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Yeah.

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Like, so.

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I had a thought here.

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You are saying a little bit something like,

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everyone has a different type of success, right?

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Like what success looks for you?

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Like how much would you have to earn during a month or during this time?

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Or how would you trade your time with your family?

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If that's the point or your vacation with your work, right?

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Like how that's valuable in your current life, right?

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Yeah, in part, that's part of it.

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Yes.

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It's also the, if you're talking about the value, it's the value

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of what it brings your customers.

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If they had to learn the skills that you have to do, you know, let's say

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you're building a website for someone.

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If they have to go and learn all those skills, it's going to take

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time, resources, and energy, right?

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You're saving them having to learn the skills that you have.

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That's why they're paying you to do it.

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But also once they have a website built and it's built in the right way,

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then it will help them advance their business, which has additional value.

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So maybe they get more revenue or they get more leads or, you know,

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whatever it is that also has value.

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So the prices that you select should reflect that value that they can get.

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Is that a common trend for you?

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Sorry, sorry.

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It is that's a common trend for you to, to, to see that people forget

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to ask the customers or the future, future customers, what is actually

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that is so valuable for them in, in this project and how do you use it?

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And so once you also benefit from knowing what is that the goal to,

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to make that a more, let's say, easy pricing, is that something that you

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should consider or would be helpful?

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Yeah, it is because my feeling, so most let's, let's just

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start stick with services.

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Cause we're talking freelancing today, right?

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So.

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Most service based businesses, when they go to set prices,

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they go, this is what I do.

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This is what other people are charging.

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I'm new.

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So I'll charge 10 percent less.

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That's not much of a strategy.

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Yeah, that's, that's like barely scraping the bottom of what

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one would define as a strategy.

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No, it's, it's, it's, it's something, but it's not actually going to, do

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you know if charging 10 percent less than everybody else is going to bring

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you enough profit in your business?

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Do you know if what they're charging is a reasonable price to charge?

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Maybe it's really high.

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Maybe it's really low.

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Yeah.

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Do you know if that's related to the value that they're going

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to get from working with you?

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So yes, I think absolutely people need to understand their customers and what

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it is that they're looking for in a solution and what they value in that.

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It could be that they value the way that you work together.

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It could be that they value the results they're getting out of working with you.

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But knowing what they value can help you find not only the right offers,

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but then also the right prices.

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I think another thing that helps you to balance being competitive and, and

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fair with how you're compensated or how you price yourself, especially

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in freelancing is to be really clear about setting boundaries.

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So for example, and I know that you know this, scope creep is a real

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challenge for a lot of freelancers.

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Yeah.

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One because they're focused on how much time is this taking me because

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everybody's overly focused on the time.

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Because that is the unit of measure for what's going to be paid.

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But the time doesn't necessarily reflect the value.

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Just because you spend more time on something doesn't

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always make it better, right?

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Yes.

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So, I think you have to be clear about what's included, what's not

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included, what's not included.

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When there will be additional fees.

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And as a freelancer you don't wanna scare people off with that, but you

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wanna set some of that up from the very beginning before you even get

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into a contract and make that clear.

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And often.

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It's harder creating those boundaries for yourself than it is create,

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setting it with the customer.

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Right.

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I agree.

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I agree.

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And like, setting those in into, it doesn't really need to be a super

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lawyer contract, but, you know, at their, what you deliver, what is

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the most, What will be delivered?

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When will it be delivered?

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And, set all these expectations to the customer also helps a lot because if you

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just say like, okay, I, you deliver it.

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And then the customer comes to you.

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I want this change.

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I want that change.

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And this was not foreseen.

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Then you come up working much more than you thought of and in the end if you

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do that measure up even if you are not asking for our price and you measure

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how long you spend in the project and how much you earned you can see

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probably that that was no revenue at all or that you didn't get anything from

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that project or even worked for free.

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Right.

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I think that's a great segue into another point, which is even as a freelancer

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at time, at some point in time, you're going to want to create packages for

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the more standardized, and I'm doing air quotes here, things that you do.

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One, because it enables you to be more prescriptive about

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what's included and what's not.

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Two, It doesn't, you know, leave things so open ended when the

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customer is deciding to work for you.

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There's actually something tangible that they can, can, you know, see

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and make a decision based upon.

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But it also helps you to work more efficiently.

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Yeah.

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So it's like, I liken it to, you know, if you ask a child, what would you

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like for lunch and you don't give them options, they can come up with anything

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and you may not have that in the fridge.

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Right.

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And it's the same thing with customers.

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Well, what do you want me to do?

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And they're like, ah, laundry list.

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Doo, doo, doo, doo, doo, doo, doo, doo, doo, doo, doo.

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And that list gets longer over time.

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Right.

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Whereas if you say, well, This is what I typically do for clients

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like you, either something like this or something like this.

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These are two different price points depending on your budget and depending

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on the features that you want.

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Yeah.

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So it (creating packages) actually helps them to make decisions easier, but it

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also helps you work more effectively.

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And I think that that leads to better conversation.

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Yeah,

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I, I went to that actually share with everybody that in the first call, like,

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that's where you were just spending time kind of, networking, learning each other.

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You told me something that really stuck with me and I think it's really

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helpful to everybody on that point.

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That is, Keep something simple that you can send to any customer

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that wants to work with you.

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That is something basic, like, Oh, you know, I can help you with this.

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And then you say in the email, and if you want something more

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customized, we can just hop on a call and then talk about the details.

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And then I create a proposal that is specific for you.

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I thought that was so brilliant and I have done it a ton of time.

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And yeah, I did.

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I think that was the best tip I ever got in pricing ever.

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And that's why I'm here, right?

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Yeah, I mean, that's absolutely correct.

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Because it allows you to get that first offer out the door very quickly.

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And this is, again, if you have a few packaged offers, again, you can

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send something out fast without it requiring a lot of time on your behalf.

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Before you've actually learned enough about the project to be able to make

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a more fine tuned and quickly you set the expectation around price.

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Yeah.

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So they see what the standard option is.

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They know that anything customized is going to be more than that.

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Most likely, right?

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So you're, you're making, you're kind of putting a stake in the ground and saying,

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okay, at a minimum, this is the value.

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And I have to share this because I love this example.

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There's a photographer On his website, he had a pricing page and his pricing

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page, I thought it was one of the most brilliant examples of putting

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that value stake in the ground, his website, his pricing page is said, is

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it really going to cost me at least 2, 000 for you to photograph my wedding?

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Yes, it is.

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Are you okay with that?

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And the person could click yes, and it would take them to a contact page.

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And then it said, if you're not okay with that, here's a link to Craig's list.

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That's an amazing way to show them.

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Yeah, it was really,

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yeah.

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It's really saying, okay, I understand if that's not what you want to pay,

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if it's not within your budget, or you don't think that's reasonable,

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then there are other people who can help you with what you need.

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Totally true.

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Like, you know, we're referring other customers to other people.

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It's a common practice of sometimes because you don't have the time, some

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other times because like, they just don't have the budget to work with you

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or like, any, Talking about that, we should really talk about, , what you

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should suggest, like, to set setting those realistic revenue goals, you

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know, like you are just starting out.

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You have no idea how much you should be earning or what is revenue like, what is,

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For you, yeah, what would you suggest?

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So when you sit down to set your revenue goals, I think there's a couple

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of things that you have to look at.

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And again, they fall into what most people would categorize as

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the not so sexy and interesting stuff, but they're really important.

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And the first thing is understanding your expenses.

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Yeah.

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So what it's going to cost you to run your business.

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Second of all, what are your goals?

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Again, back to the very start of this conversation where we talked about, are

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you just doing this because it's fun?

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Are you doing it as a side gig?

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Are you doing it to live off of?

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And also think about that longer term, you know, so three to five

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years from now, if your goal right now is a side gig, but you want to

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get to where you can live off of it.

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You have to set yourself up with that in mind.

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So with startups, often I'll see that, when they do their, their

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pricing, they use financials that don't include their own salary because

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they know they're not going to pay themselves the first couple of years.

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But if you set your prices based on The Financials That Don't Have Your Salary.

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How could you ever get to a point, you know, in your business

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where you can, because your prices aren't set up for that.

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Yeah.

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So it's a similar thing here.

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You have to understand, you know, the running costs of your

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business and your, your objectives.

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I think you also have to be really.

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Honest with yourself about non billable time and you will

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absolutely have non billable time.

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I think most people on average probably spend one to one and a half days a week

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where they're doing non billable things.

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Yeah.

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So you may think that you're Income is 40 hours a week, if you want to

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work 40, times your hourly rate.

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I can almost guarantee you that is not going to be the case unless you're

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working closer to 60 hours, right?

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Because that non billable time is That is doing all the back end business

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stuff, all the marketing, all the selling, all the connecting with

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people or whatever it is that you need to do in order to get those jobs.

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Writing proposals, all of those things are time consuming to some degree.

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And if you don't account for that upfront.

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Then you will get to the end of the year and you will realize, that

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didn't quite work out as I planned.

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And you'd like not to do that.

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So I have actually, I have a tool on my website.

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I have a toolkit on my website.

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One of the calculators in that toolkit is called making a living.

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Calculator, but allows you to put in, you know, your total hours you're going

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to work and the vacation hours training.

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If you do like education and training, you can take that out.

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Holidays, so on and so forth.

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And then put in an hourly based rate and see what at a maximum you could earn.

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And that's a really good place to start, with that.

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Account for seasonability.

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Oh, oh yeah.

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So in a lot of industries or in certain parts of the world, like

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here in Switzerland, I had a young lady I met, last year, I think

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it was last year, the year before, and I met her at an all time high.

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And she came to me and she goes, how do I get my customers to buy stuff from me?

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In August and July.

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And I thought, Oh, this is a seasonality issue.

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She works in an industry where most people are on vacation during the summer.

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second half of July, and August.

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You can't force people to buy from you, but you know, she needed to either

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accept the fact that those months were going to be lower and make it up in

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other months, or she needed to design an offer for the people who were still

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around during those months, right?

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That would be of interest to them at that time.

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So seasonality is really important.

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Chances are you won't have the same amount of business every month.

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And you need to understand where those low months are and where, you know,

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you might be able to earn more in order to, to compensate in a sense for that.

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And probably use that time, right?

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Like you said, just use that time with the training, use the time writing proposals

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and everything.

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What I, what I did starting last year, which worked really well for

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me is I have to kind of black out using air quotes again, period.

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So the last two weeks of December and the first two weeks of January,

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and then for like six weeks in July, August time period, I don't

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do a lot of client facing work.

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I only do that by exception during those times.

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And basically I'm planning out and preparing for the year ahead.

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in those times.

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So I'm doing a lot of behind the scenes work and that works really well for me.

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Other people choose to handle it in a different way, but it's just something to

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Think of when you're setting your revenue goals because revenue doesn't always

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come in at the same amount every month, like when you're receiving a paycheck.

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I think the last, there's two more things I'd like to add here

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before we start wrapping this up.

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One is create three sets of targets.

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There's like the normal case, the worst case and the best case revenue.

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Then you can start actually thinking about, okay, what it's going to take

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to achieve just the worst case versus the normal case versus the best case,

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because they will take and require different things from you in order

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for you to be able to achieve them.

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And then the last thing is you're going to want to track, review, and adjust.

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So when you set your goals, you know, most people, they write a business plan.

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They don't come anywhere.

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I know one person who's very proud of the fact that they hit all their

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goals in their original business plan.

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But that's not the normal case for most people.

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They don't do that.

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So your, objective should be, okay, set something you think is realistic,

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maybe stretch, but achievable.

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And then track that and don't wait until the end of the year to track it.

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Maybe at the, you know, for the first couple of years, you might

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even want to look at it monthly.

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And then later you might feel comfortable going to quarterly, but track it,

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ask yourself, okay, what worked?

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What didn't work?

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Are there any adjustments I need to make?

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Definitely.

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Like a design sprint of your planning, right?

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Let's think about it.

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So, I mean, setting realistic revenue goals, is, you know, it feels maybe

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a little bit like magic, but you know how many hours you want to work.

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You know how many of those you can bill.

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You have idea of what you may be able to charge different people.

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So you can start to get an idea of what's possible, but then of course

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you have to go out and get the work.

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And that's why you need to track against it.

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Yeah.

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So hopefully I've been able to answer and give you guys some insight today.

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Yeah.

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What is something that you'd like people to remember from

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what we talked about today?

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Well, I believe you should, they should all review of this, you know,

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really one of the biggest points for me, it's thinking about what's your

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worth, how you want to spend your time, if you do a little bit of studying,

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if not, and then try to Always keep a plan, like a, or track it, right?

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Like a track it with, with you, see if you are evolving, if you need something

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to change in the middle, if you can do a small adjustment and see how it goes.

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It's an A B test, guys, like, so you are designers, you know what an A B test is.

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So keep doing that with your business, keep doing that with your projects, and

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probably you get in the right track.

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Yeah.

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Yeah.

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I'd agree with that.

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I might add that, there's no such thing as a perfect price.

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And so if you're frustrated trying to find a perfect price, then you need to

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take a step back away from that objective.

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Because there is no perfect number out there for any business.

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There are lots of prices that are going to be suitable for you and your business.

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Your job is to figure out what those are and also know that they're

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going to change as time goes by.

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So you may set a price now and six months from now or a year from

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now, you may choose to change it.

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One thing I like to tell people is always have a little tension, have

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a little tension in your price, both for you and for the client.

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And if you keep that little bit of tension there, then you know that

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you're, you're getting a good price, that they're getting good value.

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And it's, it's a good thing.

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I don't want to say it's a little bit ouchy for everybody, but it's, it

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feels a little bit uncomfortable for you to ask and they feel like, yeah,

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I think that that's still good value.

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Let's give it a try.

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Then I think you're really getting towards what is fair

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and reasonable for both of you.

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And I think that's the most important thing.

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That's great advice.

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As everything else.

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Okay, let's wrap this up with a few little questions here.

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, What book or podcast or something that you like to listen to would you

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recommend to our listeners today?

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You actually talk about, Many books, right?

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Like, I think it's really important to develop the habit of listening

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to these short summaries for you to identify the books that are

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worth for you to dive deep into.

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Like, I use Blinkist.

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And 12 minutes every day.

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There are a bunch of apps like this.

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And then I hear those summaries.

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When I think something really clicks with me, then I go for the whole book.

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Then I don't spend so much time starting to read the book and say like, Oh,

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no, that's not what I want to learn.

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Yes, I use Blinkist as well, but maybe not as religiously as you,

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but I do find it very helpful.

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So we'll put a link to that in the show notes as well.

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Carla, if people would like to find out more about you and how to work

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with you, where should they reach out?

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They should definitely check my website.

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It's vitaminak.

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design.

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There you go.

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We'll put that in the show notes for you.

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Plus her, her links on social media so that you can connect and follow her.

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Karla, thank you so much for coming on the show today and also for shaking things

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up by asking, to change the format a bit.

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I believe that that was, really helpful to the listeners and I enjoyed it.

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Okay.

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I like talking about pricing, and it's also been nice to

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know you a bit better as well.

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Thank you so much for joining us.

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That was great, Janene.

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Thank you very much for helping my mentees and everyone else

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that works as freelancer, too.

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Thank you.

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You're very welcome.

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All right.

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Everybody.

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Thank you so much for joining us today.

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I wish you a great day, everyone, all the best.

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And as always enjoy pricing.

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Thank you for listening to this episode of Live with The Pricing Lady, the podcast.

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If you enjoyed the episode, rate, review, and subscribe to it, then share

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it with your friends and colleagues.

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I love hearing back from you listeners.

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If you've got comments, questions, or topic ideas, go on

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over to www.thepricinglady.Com and contact me there.

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Not sure where to start when it comes to improving pricing and profits?

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At ThePricingLady.

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com you can download a copy of my Self Assessment Pricing Scorecard.

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Find out where it's going well and where you can begin improving.

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Or just simply book a discovery call with me.

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There we can discuss what's up with pricing in your business and

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how I might be able to help you.

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Thanks once again for joining.

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Remember, pricing can hurt or help your business.

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Let's make sure it's helping you reach your dreams.

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See you next time and as always, enjoy pricing.

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